Administrative Coordinator
About Lunch Bunch:
Lunch Bunch is on a mission to change kids' nutrition and access to
knowledge about healthy eating - and ultimately influence the role food can play in
educating kids in a fun, creative, inspiring way. We are doing this by partnering with
schools to offer unique enrichment programming where food can be the foundation of not
only learning culinary arts & cooking, but also entrepreneurship, STEM skills, health and
fitness, world history and more. The curricula are thoughtfully designed to incorporate
multicultural learning, both familiar and growth mentality, partnership with school core
curriculums and long-term lessons to build healthy habits over a student's lifetime.
Role Summary:
The Administrative Coordinator role is responsible for maintaining accurate records,
supporting day-to-day administrative operations, coordinating communications, and
ensuring that internal systems and dashboards remain up to date.
While the primary focus of this role is administrative, the individual will also receive
cross-training in supervisory responsibilities to provide coverage when a supervisor is
unavailable. The ideal candidate is detail-oriented, organized, proactive, and able to
understand how different departments work together to support overall operations.
Responsibilities:
Administrative operations, scheduling, supervisor coverage:
- Create and manage schedules, including coordinating coverage, filling open shifts, and updating schedules as needed.
- Coordinate with supervisors to address staffing needs and maintain smooth daily operations.
- Complete weekly exports and maintain accurate internal records.
- Update Paylocity cost centers, hiring and schedule dashboards, teacher onboarding sheets, and Airtable.
- Track outstanding tasks and ensure information is accurate and up to date.
- Prepare and distribute newsletters, announcements, reminders, and operational updates.
- Utilize scheduling software capabilities, and ensure all shifts are correct, accounted for, and all geo-fences are accurate
- Maintaining territory CRM
- Organize and manage teacher feedback, class photos, post-program surveys, and incident reports.
- Ensure teachers are completing feedback and surveys as data collection is important for the growth of the department/business
- Complete cross-training on supervisory workflows, systems, and procedures.
- Provide temporary supervisor coverage during absences, supporting routine operational tasks and scheduling needs