Administrative Coordinator - Lymphoma-Myeloma

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within the Department of Lymphoma & Myeloma, the Administrative Coordinator plays a key role in supporting faculty operations, program coordination, research administration, and departmental initiatives that advance patient care and scientific discovery.

The Administrative Coordinator serves as a central resource for administrative coordination across the Lymphoma Malignancies Program. The Administrative Coordinator supports faculty, researchers, and program leadership through meeting coordination, recruitment support, travel management, purchasing activities, and research-related administrative functions. The Administrative Coordinator contributes to the efficient operation of departmental programs and initiatives across UT MD Anderson.

The ideal candidate will possess strong administrative, organizational, and processing visa applications, communication skills with experience supporting faculty, coordinating complex schedules, managing meetings and travel arrangements, and handling administrative processes related to research, grants, and departmental operations.

Salary Range\: Minimum $53,000 - Midpoint $66,000 - Maximum $79,000
Hourly Equivalent\: Minimum $25.48 - Midpoint $31.73 - Maximum $37.98
Work Schedule\: Days
Work Location\: Hybrid

Why Us?
At UT MD Anderson, this role provides an opportunity to support world-renowned faculty and programs dedicated to advancing cancer research, education, and patient care. The position offers meaningful involvement in academic, research, and operational initiatives while providing opportunities for professional development, collaboration, and a healthy work-life balance within a mission-driven environment.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Administrative Coordination and Support

• Coordinates the administrative operations of various projects and programs such as the Lymphoma Malignancies Program; acts as a liaison and communicates with internal and external patrons to arrange business meetings (via Zoom or in-person) and/or business travel arrangements.
• Prepares meeting itinerary, agenda and arranges all PowerPoint presentations as appropriate
• Takes meeting minutes and disburses minutes to all attendees.
• Coordinates all the recruiting efforts of the Lymphoma Malignancies Program for potential candidates.
• Coordinate and submit all VISA applications and renewals for the Lymphoma Malignancies Program
• Coordinate conferences and meetings as requested by the Faculty Program Director.
• Coordinate purchase requisitions as required for the procurement of item requested by Faculty Director in accordance with the institution’s purchasing guidelines.

Faculty Support

• Independently plans and manages work deadlines and schedules. Maintains calendar for Faculty Director and all Lymphoma Malignancies Program faculties.
• Maintains faculty extramural leave and staff development funds (PRS).
• Maintains most current information pertaining to faculty CV and biosketch, periodical publications and speaking engagements.
• Assists faculty member with slide preparation.
• Maintains record of continuing medical education credits, licenses, memberships, etc.
• Assists faculty with travel packets, itinerary, and expense reimbursements.
• Responsible for annual inventory process, scanning all asset inventory for the Department of Lymphoma & Myeloma
• Serve as the backup for the Department Kronos Timekeeper
• Submit complex laboratory orders for translational research sponsored grants and contracts
• Works closely with laboratory research team to submit MTA and CDA.
• Works closely with team members to gather all receipts and ensure the receipts align reimbursement requests.
• Prepares expense report and submit for pre-approval.

Other duties as assigned.