Administrative Coordinator

The Administrative Coordinator will manage administrative operations, assist accounting professionals and ensure our office remains a tranquil, organized environment.

• Greet visitors and answer telephone, and set a positive tone for the office
• Serve as personal assistant to owner and support other firm professionals
• Work with outside service professionals, including IT provider and building management, to ensure office operations run smoothly
• Light bookkeeping, including reviewing daily mail, making deposits and paying vendors
• Light marketing duties, including social media posts, website updates and coordinating with outside marketing professionals
• Execute client/community facing appreciation efforts, such as tokens of thanks, charitable gifts, and other community investment interactions
• Plan and coordinate firm events
• Administer nonprofit events of Portland Business Luncheons, www.pdxlunch.com

• 2+ years of relevant clerical experience
• Experience in a role requiring high level of attention to detail
• People-person with a high calling towards support and care of others
• Ability to adapt and work effectively with various levels of professional staff
• Strong verbal, written, and organizational skills
• Proficiency with social media, and MS office software including Word, Excel, and Outlook
• Experience with bookkeeping or law is a plus
• Aptitude for interior design/décor a plus

Hours are typically 9:30 – 5:00 with some flexibility. Position will be paid hourly commensurate with experience. We offer benefits that include health insurance, 401(k) match, paid parking, life/disability insurance.