Administrative Coordinator

Role:

Serves as administrative coordinator for the assigned division. Performs a variety of clerical and office duties including clerical work that is confidential in nature. Composes correspondence, corrects grammar, punctuation, and spelling, maintains and updates office supplies, compiles data for reports, answers telephone calls, responds to inquiries and makes appointments for division staff.

Major Duties and Responsibilities:

• Supports the daily operating functions of the assigned divisional departments.
• Demonstrates excellent customer service skills in all interactions with the public.
• Collects data and formats for presentation purposes.
• Assists with compiling and organizing materials for audits and accreditation visits.
• Arranges schedules, prepares meeting rooms and provides appropriate materials for division events/meetings.
• Prepares and helps run departmental events for students and staff.
• Serves as back-up for other administrative support roles on-campus, when needed.
• Organizes and maintains departmental files using Office 365, Docuware, and other software tools
• Assists with inquiries and student intake for various programs, including degree, certificate and GED/ABE programs.
• Composes correspondence, corrects grammar, punctuation, and spelling
• Works flexible hours (occasional early mornings or evenings) to support activities as needed.
• Prepares various reports and manages special projects, as assigned.
• Performs clerical tasks related to confidential files and issues.
• Prepares and processes divisional purchase requisitions.
• Performs other duties, as assigned