Administrative Coordinator (SG)

Sidley is an elite global law firm. With approximately 2,300 lawyers and 160 years of experience, we have established a reputation for innovative legal strategies to achieve powerful results for our clients in complex transactional, restructuring, crisis management, investigation, regulatory, and litigation matters.

We are seeking for a right candidate to fill up the position of:

Administrative Coordinator

Job Description

Responsibilities:

• Provide support to the Office Manager

• Responsible for day-to-day office administrative operations of back office under the supervision of the Office Manager

• Prepare new joiner orientation packs

• Assist in event support and coordination, including organizing conferences and events

• Prepare meeting agendas and minutes

• Handle office expenses

• Assist in administrative account operations– company registry, audio conference account, firm provided phone telecom service

• Assist in Employment Pass and accommodation arrangements for overseas employees

• Standby cover for front office receptionist duties

• Maintain and order office supplies, ensuring adequate stock levels at all times

• Assist in monitoring office facilities and ensure that the workplace is maintained in a clean, safe and professional condition

• Coordinate with building management and external vendors for facilities-related needs

• Manage vendor contracts, service agreements and renewal dates

• Assist with maintaining office directories, floor plans and other internal administrative records

• Assist in general administrative and ad hoc duties as assigned

Requirements:

• Minimum of 3 year of secretarial/administrative/customer service experience, preferably in a law firm or other professional services environment

• Proficient in MS Word, Excel and PowerPoint

• Good command of spoken and written English and Chinese

• Highly organized with the ability to prioritize

• Strong sense of responsibility

• Self-motivated, able to multi-task and to work independently under pressure

Personal data collected will be used for recruitment purposes only and all application will be treated in strict confidence.

Nothing contained in this job description, or conveyed during any interview which may be granted or during any period of employment (if hired) with Sidley Austin Singapore Pte. Ltd. (the “Company”), is intended to create an employment contract with any employee or prospective employee of the Company for any specified period of time. Work rules and benefits in effect are subject to change from time to time, according to the needs of the Company. Any and all employment with Sidley Austin Singapore Pte. Ltd. is “at will,” that is, for no definite or determinable period and subject to termination at any time, with or without cause and with or without prior notice, at the option of either the employee or the Company.

Sidley Austin is an equal opportunity employer.