Administrative Executive (6-Month Contract)

Support the day-to-day administrative operations of the office to ensure a safe, efficient and well-organised working environment.
Coordinate office facilities and maintenance matters, including liaising with landlords, property management, contractors and service providers on office upkeep and repair works.
Assist in office setup and relocation-related administrative activities, where required.
Manage office supplies and consumables, including procurement, inventory control and distribution.
Coordinate meeting and event logistics, including meeting room bookings, preparation of meeting facilities and administrative support.
Maintain office access control records and support general workplace security administration.
Assist in the administration of company licences, official documents and corporate seals in accordance with internal procedures.
Process administrative expenses, reimbursement claims and related documentation.
Provide general administrative support and perform other ad hoc duties as assigned.

Diploma or above in Business Administration, Office Administration, Management or a related discipline.
Prior experience in administration, office operations or facilities coordination will be an advantage.
Good command of English (both spoken and written).
Ability to communicate in Mandarin is preferred, as the role involves coordination with regional colleagues and the use of internal systems that are primarily in Chinese.
Proficient in Microsoft Office applications (Word, Excel and PowerPoint).
Well-organised, detail-oriented and able to manage multiple tasks in a fast-paced environment.
Good interpersonal, coordination and problem-solving skills.