Administrative Executive
We are seeking a proactive and detail-oriented Administrative Executive to join our team. This role is crucial in supporting our conveyancing department with administrative and clerical tasks, ensuring smooth day-to-day operations.
Job Responsibilities
- Draft and send letters to clients, and stakeholders regarding conveyancing matters
- Respond to client inquiries professionally via phone, and email.
- Schedule and organize appointments, meetings, and follow-ups with clients and external parties.
- Prepare and organise legal documents for conveyancing transactions (e.g., sale and purchase agreements, tenancy agreements, title deeds).
- Maintain an organised filing system, both physical and electronic, ensuring all documents are stored securely.
- Enter conveyancing transaction records and related data into case management system.
- Ensure timely and accurate update of data, documents into system and files.
- Monitor key dates dates and deadlines related to conveyancing transactions.
- Perform general office tasks, including filing, photocopying, scanning, and archiving.
- Other ad-hoc office administration support as and when necessary.
Job Requirements
- Minimum GCE “O” level, least 1 – 2 years of relevant working experience
- Pleasant personality, friendly and smiley
- Fluent command of English and Mandarin in order to liaise with Mandarin speaking associates.
- Professional presentation and excellent customer handling skills
- Pleasant demeanour, positive attitude with an eye for details and willingness to serve
- IT savvy and proficient quality work
- Able to multi task and work in a fast paced environment
- People-oriented team player with excellent interpersonal and communication skills