Administrative Executive
Summary
Handles office administration, client coordination, and HR tasks for a nursing care provider, including work permit processing for foreign staff and compliance with employment agency regulations.
Administrative & Operations
* Manage day-to-day office administration and front-desk duties
* Handle incoming calls, emails, and client enquiries
* Maintain filing systems, client records, and documentation
* Coordinate schedules and service assignments for nursing staff
* Prepare invoices, receipts, and billing documentation
* Liaise with vendors, suppliers, and service providers
* Support HR tasks: onboarding, leave records, compliance filings
* Assist with marketing and social media updates
Employment Agency Scope (Company-Sponsored Training)
* Process work permit applications for foreign caregiving workers
* Support EA license compliance and MOM regulatory requirements
* Maintain employer-worker matching records and case files
* Attend EA training (CEI-KAH) — fully sponsored by the company
* Liaise with MOM and relevant authorities on EA matters
Requirements
* ITE / Nitec / Diploma in Business Admin, HR, or related field
* 1–2 years of admin experience (healthcare or EA experience a plus)
* Proficient in MS Office; comfortable with digital tools
* Strong organisational skills and attention to detail
* Willingness to undergo EA training (company sponsored)
* Singapore Citizen or Permanent Resident preferred
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What We Offer
* Competitive salary with performance-based reviews
* Career growth pathway into EA licensing role
* Company-sponsored EA certification (CEI-KAH)
* Central office location (Novena Medical Centre area)
* Supportive, close-knit team in a mission-driven organisation