ADMINISTRATIVE EXECUTIVE
Summary
Provide administrative and secretarial support to lawyers in a Singapore law firm, handling document preparation, client records, and office operations.
Ho & Wee LLP is a boutique Singapore law firm. We are looking for a reliable and organised Administrative Executive to join our team. Salary will be commensurate with experience.
Responsibilities
• Provide general administrative and secretarial support to the lawyers.
• Draft and prepare correspondence, basic legal documents, and standard forms under the supervision of lawyers.
• Matter management: maintaining client database, conducting conflict checks, and opening and closing of files.
• Data entry and filing of documents (physical and electronic).
• Conduct KYC checks and maintain proper client due diligence records in accordance with firm procedures.
• Prepare bills and assist with billing matters.
• Monitor deadlines and lawyers’ schedules.
• Manage day-to-day office operations, including attending to phone calls, receiving visitors, and handling general enquiries in a professional manner.
• Collect, sort, and distribute mail; liaise with despatch and courier services.
• Manage purchasing and maintenance of office supplies(stationery, pantry, etc.).
• Co-ordinate with third-party service providers such as IT.
• Assist in archiving and retrieval of files.
• Responsible for office cleanliness and maintenance.
Requirements
• Minimum Diploma, preferably in Business Administration or a related field.
• Minimum 3–4 years of administrative experience in a Singapore law firm or professional services firm.
• Familiarity with KYC procedures and client file opening processes.
• Good command of written and spoken English.
• Proficient in Microsoft Office applications (Word, Excel, and Outlook).
• Meticulous, well-organised, and able to work under time constraints; must be prepared to work beyond office hours when required.
• Motivated, pro-active, and a team player.
• Able to multi-task, prioritise, and work independently in a fast-paced environment.
Eligibility
Singapore Citizens and Permanent Residents only.
How to Apply
Interested applicants are invited to write in with their résumé and expected salary to
. Please note that only shortlisted applicants will be notified.