Administrative Executive - Learning Operations Support (Toa Payoh)

Job Responsibilities

• Provide administrative support for staff onboarding, mandatory training, learning records and internal documentation.
• Coordinate learning and leadership development programmes, including registrations, venue bookings, training materials, catering and event logistics.
• Arrange travel and related documentation for overseas learning programmes in accordance with established policies.
• Maintain training attendance records, learner feedback surveys and course quality assurance documentation.
• Compile training budget reports, monitor expenditure and flag discrepancies or variances for follow-up.
• Maintain workforce records and update internal job postings, applicant records and application statuses.
• Support digitalisation and process improvement initiatives to enhance administrative efficiency and learning operations.
• Perform other administrative and operational duties as assigned.

Job Requirements

• Good written and verbal communication skills.
• Strong interpersonal, organisational and stakeholder coordination skills.
• Able to manage multiple priorities, meet deadlines and work independently or collaboratively.
• Analytical, meticulous and attentive to detail.
• Proficient in Microsoft 365 applications, particularly Excel, PowerPoint, Word and Forms.
• Willing to learn new digital tools and support process improvement initiatives.
• Familiarity with data visualisation tools, survey platforms, learning management systems or workflow automation is an advantage.
• Able to travel occasionally to different work locations as required.

Duration/Working Hours:

6 months contract (11 Jan 2027 to 10 July 2027)

Mon to Thur: 8.5 Hours (excl. 1 hour meal break)
0830hrs - 1800hrs
Fri: 8 hours (excl. 1 hour meal break)
0830hrs - 1730hrs

** We regret to inform only shortlisted candidate will be notified.