Administrative Manager

Welcome to your opportunity to change the world! If you have a servant’s heart and want to be part of something truly special, then Caritas Family Solutions needs you. We have been serving the people of Illinois since 1947 and have over 500 committed and mission-driven team members. At Caritas, we do not hire people for jobs; we find new team members for rewarding and life-changing careers that make the world better.

If you are kind, patient, and ready to make a difference, we would love to meet you!

Full-time employees are offered the competitive benefits outlined below:

• Generous Paid Time Off
• Paid training
• Health Insurance
• Dental and Vision
• Life insurance
• 403(b) with company contribution 5%
• Tuition reimbursement

We know great candidates bring a wide range of experience. If you believe you can be successful in this role, we encourage you to apply — even if you don’t meet every qualification listed.

Title: Administrative Manager
Department: Foster Care
Status: Full-Time, Exempt (Salaried)
Reports To: Administrative Manager Supervisor
Starting Compensation Pay: $48,000 annually

PURPOSE: The Administrative Manager serves as the liaison between program operations and support departments including Human Resources, Information Technology, Finance, and Quality Improvement. This position partners closely with hiring managers to support recruitment, onboarding, and new hire preparation while facilitating effective communication between local offices and support departments

ESSENTIAL DUTIES AND RESPONSIBILITIES: Please note that the responsibilities and qualifications provide a general overview of the primary duties for this role and the basic qualifications. This is not intended to be a comprehensive list of all responsibilities, duties, and skills required.

• Review resumes and applicants through Paycom for office vacancies.
• Coordinate and schedule interviews for supervisors and hiring managers.
• Support supervisors during candidate selection and communicate with Human Resources as needed.
• Manage all aspects of new hire onboarding, including orientation, training enrollment, and first-day preparation.
• Ensure staff technology needs are met, including computers, software access, and agency systems.
• Coordinate travel arrangements and training logistics when required.
• Work closely with HR Business Partners and supervisors to ensure HR processes and documentation are completed accurately.
• Serve as the primary HR contact for the office and facilitate communication regarding personnel issues and requests.
• Partner with IT Support to ensure equipment and system access are available for staff.
• Serve as a liaison between staff and IT when technology-related issues arise.
• Coordinate office donation initiatives and special events planning.
• Assist with Quality Improvement initiatives, including surveys, case reviews, and data collection activities.
• Additional Duties as Assigned.

Please note that the Responsibilities and Qualifications provide a general overview of the primary duties for this role and the basic qualifications. This is not intended to be a comprehensive list of all responsibilities, duties, and skills required.