Administrative Manager

Job Description

We are seeking a proactive, highly organized, and results-driven administrative & operations manager to oversee daily administrative and operational activities within a school environment.

The ideal candidate will demonstrate strong leadership, exceptional communication skills, and a high level of ownership and initiative. This role requires a hands-on professional with a project management mindset who can independently coordinate school operations, anticipate operational needs, resolve challenges, and implement improvements to ensure a well-organized, efficient, and high-quality educational environment.

Responsibilities

• Oversee daily school administrative activities, ensuring efficiency, organization, and adherence to established policies and procedures.
• Supervise administrative staff, delegate responsibilities, monitor performance, and ensure timely completion of assigned tasks.
• Ensure classrooms, meeting rooms, and school facilities are properly prepared, organized, and equipped to support daily activities.
• Act as a key point of coordination between school management, teachers, administrative staff, and external stakeholders.
• Monitor administrative schedules, resource requirements, supplies, and facility-related needs.
• Proactively identify administrative challenges, take ownership of resolving issues, and implement effective solutions.
• Plan and coordinate school events, meetings, activities, and administrative initiatives.
• Establish and maintain professional relationships with external organizations, suppliers, service providers, and strategic partners.
• Identify and implement improvements to administrative procedures, workflows, and overall organizational efficiency.
• Maintain accurate administrative records, documentation, and reports while providing management with regular updates and recommendations.
• Ensure professional communication and a positive experience for parents, visitors, employees, and other stakeholders.
• Coordinate administrative projects and initiatives, ensuring effective planning, execution, and follow-up.

Requirements & Qualifications

• Bachelor's degree in business administration, management, education administration, or a related field.
• Minimum 3–5 years of experience in administration, administrative management, or team supervision.
• Proven experience supervising administrative teams and managing multiple responsibilities.
• Excellent proficiency in both English and Arabic, written and spoken, is mandatory.
• Strong leadership, communication, interpersonal, and organizational skills.
• Excellent problem-solving, decision-making, and multitasking abilities.
• Strong coordination and stakeholder relationship management skills.
• Proficiency in Microsoft Office and administrative management systems.
• Experience coordinating school events, administrative projects, and external partnerships.