Administrative Officer - Procurement and General Services Contracts Section

The Government of Dubai Legal Affairs Department (the “Department”) is seeking to recruit administrative officer at the Procurement and General Services Contracts Section to perform its duties and functions in accordance with the approved procedures in this regard.

Key Duties and Responsibilities\:

• To perform all administrative and operational support functions for the team.
• To provide administrative support to the Head of Directorate, Heads of Section and legal professionals within the team.
• To manage filing systems (physical and electronic), correspondence, document control and records management.
• To record and monitor incoming and outgoing matters using the Case Management System (CMS) and other internal systems.
• To prepare meeting agendas, take minutes, track action items and follow up on implementation.
• To prepare periodic reports, statistics, dashboards and management information.
• To coordinate meetings, appointments and logistics.
• To draft and send official correspondence, emails, surveys and notifications.
• To liaise with internal departments and, where required, external government entities and clients.
• To ensure confidentiality and proper handling of sensitive legal documents.
• To guide, supervise and mentor junior administrative staff to ensure consistency and quality of work.
• To assist in improving administrative processes and maintaining efficient office operations.
• To perform other administrative duties assigned by management.
• To conduct internal assessments and submit recommendations to the Management/ Directorate concerning whether the security control procedures are sufficient for the technical and information systems of the Department.
• To invite a special security committee to convene, as necessary, to provide guidance on how to respond to breaches and inform the Department.