Administrative Officer - Research & Development

The Administrative Officer for Research and Development (AO/R&D) is a full partner with the Associate Chief of Staff for Research and Development (ACOS/R&D) for the Boise VA Medical Center (BVAMC) Research Service.

Major duties include but are not limited to: Interprets administrative policies and laws governing research, and develops and implements administrative policies and guidelines for Research Service. Provides advice to Research Service leadership and Medical Center leadership regarding opportunities, vulnerabilities and areas of significance to the facility. Provides short- and long- term planning direction for the Research Service congruent with the Medical Center and the VA, and serves as Research Service representative for Medical Center strategic planning. Responsible for overall research compliance across all program areas. Includes regulatory compliance and approvals, adherence to federal and other research policies and laws, investigator and staff requirements, and privacy and safety controls. Serves as liaison to ten internal and external research oversight committees governing human subjects research, research safety, recombinant DNA, and animal research. Utilizes VA databases and systems to manage compliance, study tracking, fiscal operations, HR operations, records management, and logistics/equipment/inventory management. These include IRBNet/VAIRRS, WinRMS, SEPG, RM-MKR and others. Serves as facility primary point of contact with VA Office of Research Oversight (ORO), including completing the biannual Facility Director Certification of Research, and educating personnel on ORO policy or process changes impacting research operations. Aggregates and analyzes service data to identify potential vulnerabilities, budget requirements and expenditures, staffing needs, and compliance requirements. Responsible for coordinating and maintaining an integrated system of financial services with full responsibility for budget planning, formulation, execution, and analysis. Provides guidance to investigators regarding budget, personnel, equipment and supplies and to methods to ensure and compliance with established policies and guidelines. Serves as first-line supervisor for research personnel including Budget Analyst, Research Committee Coordinator, Program Analyst/Grants Manager, and Program Support Assistant. Manages research personnel utilization across the Research Service and acts as a liaison with VISN/HSA and VA-ORD human resources offices concerning personnel-related matters. Manages day to day operations and supervision of the Research Administration staff, the Veterinary Medical Unit (VMU) and the Biosafety staff. Establishes and maintains a procurement system for expendables, supplies and equipment. Holds Service-level approval authority for purchases and contracts. Oversees the planning and direction of projects and studies to evaluate, recommend, and lead ways to improve the effectiveness, efficiency, and productivity of the Research Service to meet Medical Center and program goals. Responsible for ensuring compliance with all VA, state and Federal regulations, policies and handbooks regarding all aspects of research. Serves as Financial Conflict of Interest Administrator, overseeing submission of FCOIs, referrals to Office of General Council, and management of waiver processes. Prepares for and manages oversight visits and audits including VA Office of Research Oversight audits, Food and Drug Administration audits, privacy audits, accreditation visits, and other official reviews. Communicates effectively, both orally and in writing when presenting information to internal and external stakeholders. Additional tasks as assigned. Work Schedule: Monday - Friday, 8:00am to 4:30pm MST Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer - Research & Development/PD603050 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Preferred Experience: Administrative experience in VA research. Strong administrative experience in an area other than research. Supervisory experience.

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.