Administrative Officer

As the Administrative Officer in the Surgical Service, the incumbent serves as a fully functional member of the senior staff in providing advice for management officials on a full range of administrative management functions. The incumbent plans, administers, and coordinates administrative services including budget formulation and execution, financial planning, accounting, procurement and contract administration, human resources management, etc.

Duties include, but are not limited to: Actively participates in senior staff meetings in providing authoritative advice and counsel on a wide range of administrative and operational management support issues; and on the formulation and implementation of organization policies, programs, objectives, and plans. Advises on a broad range of policies, issues, regulations, problems, and management systems; formulates innovative approaches to resolve conflicting requirements and differing opinions among affected parties regarding the proposed action to be taken; identifies, quantifies, and evaluates the mutual effects and interrelationships between program goals and accomplishments, and available resources and policies; and provides consultation in planning and analyzing multi-year objectives that often conflict with long-range goals and objectives of higher level management. Identifies and analyzes changes and trends in funding for human resources and material needs, human resources availability, and other administrative support matters; and provides management officials with alternative approaches. Provides input and analysis for significant management decisions by relating varied program requirements to administrative management needs. Plans and conducts complex analytical studies of organizational elements and work to identify problems and approve resource utilization, administrative support, and management effectiveness. Study areas include a wide range of functions such as overtime cost, logistical support, automated applications for administrative functions, office and field space, telecommunications requirements, word processing systems, duplicating equipment, and work distribution. Uses work distribution and workflow charting, task analysis, statistical analysis, observation, interviews, and other techniques. Serves as an organization advisor on human resources matters by coordinating organizational needs with human resources office requirements; directing the initiation and processing of personnel actions; and facilitating the accomplishment of various human resources management programs. Analyzes and advises on the implications of proposed management decisions and the administrative aspects involved in the acquisition, retention, motivation, development, and use of human resources. Works with servicing human resources office representatives to identify and resolve human resources needs and problems. Supervises the work of a department. Directly responsible for hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations. Directly supervises administrative personnel plus indirect supervision of additional Title 5, Hybrid Title 38 and Title 38 clinical personnel in office. Develops job descriptions and assigns work. Formulates performance standards, conducts evaluations and initiates personnel actions. Interprets and applies contract and procurement regulations. Directs others regarding the preparation of requisitions and purchase orders, and ensures adherence to policies and regulations. Advises management officials regarding the impact of changing regulations on the organizations, and recommends changes in organization procedures to conform to new policies. As a Contracting Officer Technical Representative (COTR), the Administrative Officer serves as the technical representative of the Contracting Officer (CO), the COTR is responsible for administration of the contract/task order and for assuring compliance by the contractor with the requirements of the contract/task order. Performs other related duties as assigned. Work Schedule: Monday - Friday, 8:00 a.m. - 4:30 p.m. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD20147O

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.