Administrative Operations Analyst

• Contract Type: Full-time
• Work Schedule: 40 hours per week
• Location: Caracas, Venezuela
• Modality: Hybrid
• On-site Requirement: Availability to open, close, and oversee the office at least twice per week

• Administration & Finance Support: Manage invoices, payments, reimbursements, expense tracking, recurring commitments, and supporting documentation.
• Administrative & Legal Coordination: Follow up on contracts, permits, corporate documents, tax-related requirements, and coordination with accountants, lawyers, and external providers.
• Office Operations: Oversee the day-to-day operation of the Caracas office, including vendors, supplies, maintenance, services, purchases, and access.
• Executive & Travel Support: Assist the CEO and President with administrative requests, scheduling, logistics, travel, per diems, and occasional personal administrative matters.
• Task & Process Management: Track recurring responsibilities and projects in ClickUp and maintain simple checklists, trackers, and workflows to ensure proper follow-up.

• 2+ years of experience in administration, operations, finance support, or similar roles.
• Availability to work on-site in Caracas at least twice per week.
• Experience handling invoices, payments, expenses, reimbursements, or basic financial information.
• Strong organization, attention to detail, problem-solving, and ability to manage multiple priorities.
• Ability to work independently, take ownership, and handle confidential information professionally.
• Proficiency with Google Workspace and project/task management tools.

• Experience coordinating with accountants, lawyers, vendors, or government entities.
• Experience with office operations and corporate travel.
• Familiarity with ClickUp or similar tools.
• Intermediate or advanced English proficiency (B2–C1).
• Experience in a fast-paced startup, agency, or remote-first environment.

• Annual bonus
• Flexible work hours, holidays, and paid time off
• Access to learning and development platforms
• Health insurance

About Condor
At Condor, we specialize in providing marketing services to tech companies, empowering them to navigate the digital space with innovative, data-driven strategies. We are committed to innovation, collaboration, and continuous growth, values that define both our work and team culture.
If you’re ready to elevate your career and thrive in an environment that values performance and collaboration, Condor is the place for you. Learn more about us at: https://condoragency.com/