Administrative & Operations Coordinator (Strong Excel req.)
Location: New York, NY (Midtown / Manhattan) ,None,None
Administrative & Operations Coordinator (Strong Excel req.)
Location: New York, NY (Midtown / Manhattan)
Salary: $70,000 - $80,000 + Benefits
Benefits: Medical Insurance, 401k w/ 2% company match, Pre-Tax transit benefit, PTO, Holidays
Job Type: Full-Time | On-site
Typical Hours: Monday - Friday, 40 hours/week, flexible start between 8:00-9:00 AM
Start Date: ASAP
Sponsorship is not available
Administrative & Operations Coordinator Description
Our client, a growing wholesale jewelry company, is looking for an Administrative & Operations Coordinator to support its Managing Director and internal team in Midtown Manhattan. This is a varied, hands-on position within a small business where priorities can change, and team members contribute across different areas. You will help keep administrative and operational activities organized, maintain accurate product and inventory information, review Excel reports, prepare internal and customer-facing materials, and assist with projects that improve how work gets done. The right person is intelligent, resourceful, highly organized, able to spot inconsistencies, and comfortable taking initiative when solving unfamiliar problems. You must have strong Excel skills, experience using AI tools, and the ability to manage projects with limited oversight. Experience in a startup, small business, consumer products, fashion, retail, wholesale, or another fast-moving environment may be helpful but is not required. This is an opportunity to become a trusted, highly visible member of a growing business, take ownership of meaningful projects, and see the direct impact of your work across the organization.
Administrative & Operations Coordinator Responsibilities
• Support scheduling, correspondence, travel, and changing priorities
• Maintain accurate product, image, pricing and inventory information
• Review sales and inventory reports in Excel for errors, trends, and opportunities
• Coordinate vendors, shipments, and supplies
• Prepare organized, professional presentations and product materials
• Use available technology and AI tools to support research, organization, and efficiency
• Help create processes that bring greater structure to daily operations
• Assist with a variety of administrative and operational projects as needs arise
Administrative & Operations Coordinator Qualifications
• Previous administrative or operations support experience required
• Strong Excel skills, including formulas, pivot tables, lookups, sorting, and filtering, required
• Experience reviewing data and identifying errors or inconsistencies required
• Experience using AI and other technology tools for business tasks required
• Strong problem-solving, attention to detail, organization, and follow-through required
• Stable work history and experience contributing within a fast-paced, hands-on environment