Administrative & Operations Manager - Grants [IHL/Govt]

We are looking for a proactive and highly organised

Administrative & Operations Manager

to oversee daily office operations, corporate governance, finance administration, and stakeholder coordination within a dynamic, mission-driven organisation. This is an excellent opportunity for candidates who enjoy working in a lean environment and partnering with senior stakeholders across academia and the public sector.

• Location: One North
• Salary: Up to $6.5k

Key Responsibilities

• Manage corporate governance and secretariat functions, including coordinating meetings, preparing meeting materials, recording minutes, and supporting statutory submissions.
• Support grant and funding administration by monitoring project documentation, tracking budgets, expenditures, and key project deliverables.
• Coordinate finance and audit activities, including invoicing, membership subscriptions, liaising with external accounting service providers, and supporting annual audits.
• Oversee day-to-day office operations, procurement activities, facilities management, vendor contracts, and IT/telecommunication services.
• Act as the primary administrative liaison with member institutions, government agencies, and external stakeholders.
• Ensure compliance with organisational policies, public funding requirements, and data protection regulations (PDPA).
• Perform other operational and administrative duties as assigned.

Requirements

• Degree in Business Administration, Corporate Governance, or a related discipline.
• 3–5 years of experience in office management, corporate administration, or operations management.
• Prior experience in Institutes of Higher Learning (IHLs), statutory boards, non-profit organisations, or public sector environments will be an advantage.

Why Join?

• Opportunity to work closely with senior stakeholders from academia, research, and the public sector.
• Broad exposure to governance, operations, finance, compliance, and stakeholder management.
• Dynamic and collaborative work environment with meaningful organisational impact.

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Lua Zhi Chin (Jeanette) - R1873831

ScienTec Consulting Pte Ltd – 11C5781