Administrative & Personal Assistant

About Salvo Software

We build software and firmware solutions for the automotive industry, the kind of work that directly improves how our clients run their operations. Our engineers work across multiple time zones, manage complex projects, and move fast. The person in this role keeps that machine running smoothly behind the scenes.

The role

You'll support three engineering leads with their day-to-day administrative needs, managing their agendas, setting reminders, tracking tasks in Jira, handling data entry, and making sure nothing slips through the cracks. Because we work with hardware, devices, and vendors across different locations, you'll keep track of what we have, what needs to be ordered, and make sure packages move where they need to go.

This role also includes personal and lifestyle support directly for our CEO during his time in Mexico City. That means organizing travel and itineraries, coordinating household services, running errands, handling reservations, and taking care of the logistical details that keep daily life running without friction.

Think of it this way: the engineers are focused on building things that matter, and the CEO is running the company. Your job is to make sure everything around them is already handled.

Requirements

• You have 3+ years of experience in administrative or executive support, including supporting senior leaders, managing calendars and travel, and coordinating day-to-day operations.
• You've directly supported a CEO and know how to juggle the needs of multiple engineering leads at the same time.
• You have 3+ years of experience with inventory management and shipping coordination, including tracking devices or supplies, placing orders, working with vendors, and coordinating deliveries across locations.
• You know Mexico City well and can quickly handle reservations, services, errands, and day-to-day logistics around CDMX.
• You're fluent in both English and Spanish, written and spoken, and you move between them naturally depending on who you're talking to.
• You're comfortable across the tools we use day to day, and when you hit one you haven't seen before, you figure it out without being asked: Google Suite, Jira, Click Up, Slack, AI tools, etc.
• Discretion is non-negotiable. You'll have visibility into business and personal matters that stay private, and we need to be able to trust that completely from day one.
• You're eligible to work in Mexico.