Administrative Registered Nurse (RN)

Part-Time, Non-Exempt (Hourly)

Work Location

Primarily in-person - Playa del Rey, CA; field or remote work as assigned

Schedule

Based on availability provided (Days and times may vary), 9:00 a.m. to 5:00 p.m.

Company Overview

Founded in 2008, Vitale Nursing, Inc. provides concierge nursing services throughout Los Angeles County and surrounding areas. We partner with leading physicians to deliver individualized, high-quality care to a diverse and high-profile client base.

Position Summary

The Administrative RN supports daily office operations, clinical coordination, documentation compliance, staff communication, and client services in a fast-paced, 24/7 healthcare environment. This role combines administrative responsibilities with clinical support and requires strong judgment, organization, communication, and follow-through. The RN works within established workflows and escalates company-wide policy, financial, disciplinary, and executive decisions to leadership.

Employment Classification and Work Hours

• Non-exempt under California wage-and-hour laws.

• Eligible for overtime according to applicable law, including hours worked over 8 in a workday or 40 in a workweek.

• All time must be recorded accurately in real time; off-the-clock work is prohibited.

• Weekend, evening, holiday, field, or remote work must be assigned or approved and is compensated as time worked.

• This position is not on-call unless explicitly assigned in writing.

Compensation and Benefits

• Administrative RN rate: $60.00-$65.00 per hour.

• Approved field nursing assignments are paid at the applicable field rate communicated in writing.

• Overtime eligible in accordance with California law.

• Paid sick leave in accordance with California law.

• Company-issued laptop and business cell phone, as assigned.

Meal and Rest Breaks

• Meal and rest breaks must be taken and recorded in accordance with California law and company policy.

• Any missed, late, shortened, or interrupted break must be reported immediately.

Travel and Reimbursement

• Travel between work locations during the workday is compensable time.

• Business mileage is reimbursed according to company policy and applicable law.

• A valid driver's license, reliable transportation, and ability to travel are required.

Essential Functions - Clinical Coordination

• Review, update, and support implementation of patient care plans and physician orders.

• Monitor patient updates, identify changes or concerns, and escalate them promptly to leadership or the appropriate clinician.

• Review medication lists and clinical documentation for accuracy and completeness.

• Coordinate and follow up with physicians, pharmacies, families, and care teams as assigned.

• Conduct nursing visits, including start-of-care visits, assessments, or follow-up visits as assigned and within scope.

• Provide clinical guidance and support in accordance with established protocols and the RN scope of practice.

Operations and Team Coordination

• Support staffing coordination in collaboration with the scheduling team.

• Conduct staff check-ins, document communication, and follow up on open patient-care items.

• Monitor assigned shifts for attendance, documentation, safety, and continuity-of-care concerns.

• Follow established escalation procedures and communicate timely updates to leadership and staff.

Client and Family Relations

• Support client intake, onboarding, and care coordination.

• Maintain professional communication with clients, families, physicians, and authorized representatives.

• Provide concierge-level service and promptly escalate complaints, changes, or unmet needs.

Administrative Support

• Maintain accurate records, trackers, care plans, physician orders, and supporting documentation.

• Use AlayaCare, CareAcademy, Google Workspace, Microsoft Office, and other approved systems.

• Review emails, messages, patient alerts, staffing updates, and assigned dashboards.

• Support office workflow, organization, and end-of-day reporting.

Employee Support

• Assist with onboarding, orientation, competency validation, and training.

• Monitor attendance and documentation compliance and escalate concerns to HR or leadership.

• Serve as a liaison between field staff and leadership while maintaining professional boundaries.

Systems, Billing, and Payroll Support

• Verify timekeeping, shift records, and documentation accuracy.

• Support billing and payroll workflows without final approval authority.

• Correct or escalate system discrepancies promptly.

Compliance and Documentation

• Audit charts and follow up on missing, late, or inconsistent documentation.

• Ensure documentation meets company, regulatory, and payer requirements.

• Maintain strict HIPAA compliance and use only approved communication methods.

• Report incidents, complaints, clinical concerns, or potential compliance issues promptly.

Clinical Shift Coverage

• Provide approved clinical coverage when needed to maintain continuity of care.

• Perform only duties permitted by RN scope of practice, competency, physician orders, and company policy.

Daily Workflow and Accountability

• Start of day: review communications, staffing updates, patient alerts, open orders, and urgent priorities.

• Throughout the day: complete staff check-ins, document communications, update trackers, and address or escalate issues.

• End of day: complete documentation review, close urgent items, and submit a concise report of staffing, patient updates, orders, and escalations.

• Maintain real-time system updates and ensure no urgent patient-care issue remains unresolved or unreported.

Performance Expectations

• Maintain accurate, timely, and compliant documentation.

• Follow company policies, clinical protocols, and established workflows.

• Communicate professionally and effectively with staff, clients, families, physicians, and leadership.

• Demonstrate sound clinical judgment, accountability, reliability, and follow-through.

• Support safe care, operational efficiency, and Vitale's concierge-level service standards.

30-60-90 Day Expectations

Month 1 - Learning

• Learn systems, workflows, and company expectations.

• Support administrative and documentation tasks.

Month 2 - Contributing

• Assist with daily operations.

• Perform responsibilities with guidance.

Month 3 - Execution

• Independently perform assigned duties.

• Maintain consistency and compliance.