Administrative Secretary-Admissions & Recruitment

Alabama State University, Office of Admissions and Recruitment, invites applications to fill the position of Administrative Secretary. The selected candidate, under the direct supervision of the Assistant Vice President for Enrollment Management and the Associate Director of Admissions, will provide administrative support for the office.
Duties and Responsibilities:

• Provide secretarial and administrative duties as requested by the supervisor
• Answer incoming communications (phone calls, emails, etc.) and direct those to the appropriate staff member
• Serve as receptionist for the office
• Process initial requests for ASU’s recruitment materials
• Prepare weekly reports
• Open, scan, and stamp confidential mail daily
• Participate in all on-campus or off-campus events as assigned
• Prepare departmental meeting minutes
• Perform other duties as assigned

Minimum Qualifications
An associate degree in Secretarial Science, Office Administration, or another appropriate field, with 1 year of administrative or secretarial experience, or a certificate in Secretarial Science with 1 year of administrative or secretarial experience is required. A bachelor’s degree in any field is acceptable.
A typing proficiency exam of 40 net words per minute is also required. To be considered for this position, typing proficiency results must be submitted to the ASU Office of Human Resources.
Proficiency exams administered by ASU’s College of Education and state Career Service Centers are accepted. You may contact the College of Education by calling (334) 229-4632 or by emailing
rbell@alasu.edu to schedule a typing proficiency exam or contact your local career center for an appointment.
Supplemental Information
It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, or genetic information.

EEOC STATEMENT:

It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.

SUPPLEMENTAL INFORMATION:

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment.

All positions require passing a background check and, for some, a drug screen.

DISCLAIMER:

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.