Administrative Secretary - Full Time; 2238-405-A

For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens, and currently offers 160-plus programs and services for children, youth, adults, seniors, and those struggling with mental illness. Our HomeBase Homelessness Prevention Programs provide services to those who are at risk of entering a shelter due to rental arrears, overcrowding or substandard housing, and to those who have a prior shelter history as part of aftercare services. Services may include case management, tenant/landlord mediation, advocacy/benefit entitlements, short-term financial assistance, referrals and varied workshops that can help individuals who are at risk of homelessness.STATEMENT OF THE JOB:* Under the supervision of the Director, performs reception and secretarial duties and functions as back up to the Administrative Assistant. * Provide professional telephone and office reception. Screen calls and walk-ins regarding basic client information such as name and address, initial pre-screening. Transfer telephone calls, take messages. Greet clients and guests and direct them to appropriate person or meeting place.* Keep track of appointments for the office (clients, groups, agency meetings); set up and clean-up for meetings.* Handle and distribute deliveries made to the building (mail, supplies, and donations).* Perform all clerical duties which include, but are not limited to the following: handle incoming and outgoing correspondence, type and prepare client and agency related correspondence (letters, memos), copying, filing, faxing, create and edit agency forms.* Perform data entry for the program database.* Maintain professional appearance of the reception office and waiting room.
QUALIFICATIONS:* High School Diploma or GED.* Business experience including office clerical, data entry and basic accounting required.* Capacity to handle multiple tasks at one time: typing, phone and clerical duties. Ability to be flexible and use discretion.* Ability to work flexible hours, including weekends, evenings according to the needs of program operation.* Must be able to lift up to 25 pounds.* Frequent standing, sitting, talking, reading, writing, and hearing.* Bilingual Spanish/English preferred.
BENEFITS:We offer competitive salary and excellent benefits including:* Generous time off (Vacation/ Personal Days/ Sick Days/ Paid Holidays annually)* Medical,* Dental* Vision* Retirement Savings with Agency Match* Transit* Flexible Spending Account * Life insurance* Public Loan Forgiveness Qualified Employer * Training Series and other additional voluntary benefits.
For more information on our organization, please visit our website at:www.ccbq.org EOE/AA.