Administrative Secretary II – State Police Academy

The Department of State Police is seeking an Administrative Secretary at our State Police Academy.

The duties of this position will include, but are not limited to\:

· Responsible for scoring up to 250 academic exams, maintaining complete and accurate academic records for 250 individuals at a time and computing the Grade point averages for up to 250 trainees that determine their seniority upon graduation.

· Perform secretarial duties of a confidential manner to ensure the timely processing of information; produce transcripts as requested, maintain organizational chart for the unit.

· Respond to inquiries from other agencies and the general public; refer inquiries to appropriate parties for action, receive and screen visitors and telephone calls.

· Review and process travel and reimbursement paperwork for unit, process training proposals for municipal training, prepare and coordinate unit postings.

· Prepare and process teletype requests and notifications.

· Coordinate and process paperwork and related materials for the Recruit Training Troop class orientation, including exam materials and exit interviews.

· Type, compose and/or prepare correspondence, reports and memoranda for signature according to standard procedure.

· Perform clerical activities such as bulk mailings for the State Police Academy, opening and routing daily mail and correspondence, scheduling appointments.

· Maintains files and records according to unit / agency procedures.

· Operates standard office equipment such as a photocopier, telephone, fax machine, shredder, and computer.