Administrative Secretary

About the Role

The Administrative Secretary plays a pivotal role in ensuring the smooth and efficient operation of the office environment within our Alberta location. This position is responsible for managing a variety of administrative tasks that support senior staff and contribute to overall organizational effectiveness. The successful candidate will handle correspondence, schedule appointments, and coordinate travel and expense reports with precision and professionalism. By maintaining clear and accurate communication channels, the Administrative Secretary helps facilitate seamless workflow and supports team productivity. Ultimately, this role is essential in creating an organized, responsive, and professional office atmosphere that enables the organization to meet its goals.

Job Responsibilities

• Manage incoming and outgoing correspondence with impeccable punctuation and grammar to maintain professionalism.
• Coordinate and process travel arrangements and expense reports accurately and in a timely manner.
• Utilize Word Perfect and other office software to prepare, format, and proofread documents and reports.
• Answer and route calls efficiently, ensuring inquiries are directed to the appropriate personnel without delay.
• Maintain organized filing systems and assist with scheduling meetings and appointments to support daily office operations.

Minimum Qualifications

• Proven experience as an administrative secretary or in a similar administrative role.
• Proficiency in Word Perfect and standard office software applications.
• Strong command of English grammar and punctuation.
• Experience managing travel arrangements and expense reporting.
• Excellent communication and organizational skills.

Preferred Qualifications

• Post-secondary education or certification in office administration or a related field.
• Familiarity with additional office software such as Microsoft Office Suite.
• Experience working in a fast-paced office environment within Alberta.
• Ability to multitask and prioritize effectively under minimal supervision.
• Knowledge of industry-specific terminology relevant to the organization.

Skills

The required skills are integral to the daily functions of the Administrative Secretary. Mastery of punctuation and grammar ensures all written communications are clear, professional, and error-free, which reflects positively on the organization. Proficiency in Word Perfect and other office software enables the efficient creation and management of documents, reports, and correspondence. Managing travel and expense reports requires attention to detail and organizational skills to ensure accuracy and compliance with company policies. Routing calls effectively demands strong interpersonal and communication skills to connect callers with the right contacts promptly, thereby supporting smooth office operations and enhancing overall productivity.