Administrative Secretary

Job Title: Administrative Secretary

About us:

The Royal Institute encompasses five schools under the umbrella of "Royal Institute International School" alongside a higher education division known as Royal Institute of Colombo (RIC). Additionally, it includes an online teaching platform named the Royal Institute Smart Academy (RISA), a skills development unit called the Royal Institute Center of Skills (RICS), and a sports complex. With a rich history spanning 50 years, the Royal Institute is celebrated as a pioneer in the education sector, consistently delivering top-notch education to students.

Currently, we are seeking a dynamic and organized individual with experience to join our team as an Administrative Secretary for Royal Institute International School Havelock Town. As an Administrative Secretary, you will play a pivotal role in ensuring the smooth and efficient operation of the school's administrative office. This individual will be responsible for a wide range of clerical and administrative duties, supporting the school's staff, students, and parents.

Requirements

Key Responsibilities

Office Management:

• Manage the front office, including greeting visitors, answering phone calls, and handling correspondence.
  
• Oversee the scheduling of appointments and meetings for school administrators.
  
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• Administrative Support:
  
• Provide comprehensive administrative support to the principal and other school staff.
  
• Prepare, edit, and distribute school communications, including newsletters, memos, and emails.
  
• Assist in the preparation and maintenance of school records and reports.
  
• Coordinate school events, meetings, and activities.
  
  

Record Keeping:

• Maintain student records, including enrollment forms, attendance records, and academic reports.
  
• Manage the school's database and ensure it is up to date.
  
  

Communication:

• Serve as the primary point of contact for inquiries from parents, students, and staff.
  
• Communicate effectively with parents regarding school activities, schedules, and policies.
  
• Handle confidential information with discretion and professionalism.
  
  

Financial Duties:

• Assist in managing the school's budget and financial records.
  
• Process invoices, track expenses, and handle petty cash.
  
• Coordinate with the finance department for timely and accurate financial reporting.
  
  

Support to Staff and Students:

• Provide administrative assistance to teachers and support staff as needed.
  
• Assist with the coordination and distribution of educational materials and resources.
  
• Support students by addressing their inquiries and needs in a professional manner.
  
  

Qualifications

• Higher National diploma or equivalent; additional qualifications in office administration or related field are preferred.
  
• Strong written and verbal communication skills.
  
• 2-3 Years of work experience as an administrative secretary or similar role, preferably in an educational setting.
  
• Excellent organizational and multitasking abilities.
  
• Proficiency in office software (e.g., MS Office, school management software).
  
• High level of discretion and confidentiality.
  
• Ability to work independently and as part of a team.
  
• Detail-oriented and proactive in identifying and solving problems.
  

If you possess strong organizational skills, effective communication abilities, and a commitment to supporting educational leadership, we encourage you to apply for the position of Administrative Secretary.

At Royal Institute International School, we are committed to diversity and equal opportunity. We encourage applications from candidates of all backgrounds.

We eagerly anticipate the addition of a skilled and talented individual to our team!

If you are interested in joining our team, please click on the advert where you will be directed to our career’s web page job application, and submit your application along with your CV.