Administrative Specialist for AI Large Language Models

You will manage daily office administration, supplies, deliveries, meeting rooms, facilities requests, and vendor payments. You will support employee onboarding and departures, organize meetings and events, manage vendors and company merchandise, operate the points-mall platform, and provide remote administrative support for other sites.

Responsibilities

• Manage office supplies, deliveries, meeting rooms, environment maintenance, property repairs, and vendor expense settlements
• Support administrative matters for employee onboarding, transfers, and departures
• Screen vendors, request quotations, follow contracts, manage service quality, and process payments
• Organize meetings, team-building activities, holiday events, and technical exchanges
• Produce and procure company merchandise and coordinate logistics delivery
• Operate the points-mall platform, including point distribution, product management, and monthly reconciliation
• Provide remote administrative support for other sites
• Optimize administrative services and complete assigned administrative matters

Requirements

• Bachelor's degree or above in administration, human resources, business administration, or a related field
• At least 2 years of administration or general affairs experience
• Communication, coordination, execution, and service skills
• Experience in technology, internet, or artificial intelligence industries is preferred
• Experience with AI models
• Confidentiality awareness and professional ethics
• Startup experience is preferred
• Office relocation, renovation, or large-event organization experience is preferred