Administrative Specialist - Germany

Servus und hallo! Wir freuen uns, dich bei Sungrow willkommen zu heißen - einem der weltweit führenden Unternehmen im Bereich erneuerbare Energien, mit unserem Service Center direkt in Oberschleißheim.
We're looking for an Administrative Specialist who loves keeping things running like clockwork, creating a welcoming space, and being the reliable backbone that every great team needs. Sound like you? Here's what your day-to-day will look like:

• Support daily office operations, including document management, filing systems, correspondence, and administrative invoice handling, keeping everything organized and on track.
• Own incoming and outgoing mail distribution, package handling, and courier coordination, so nothing gets lost in transit.
• Manage office supplies from inventory checks to ordering, ensuring the team always has what they need.
• Coordinate with facility management, maintenance providers, and other service partners to keep our office spaces in top shape.
• Support employee onboarding activities, including registering access chips and facilitating onboarding sessions for new hires.
• Own front desk and visitor management, including guest registration, access control, and host coordination, making every visitor feel genuinely welcome.

All right, all right - that sounded pretty exciting, didn't it? Now, to truly thrive in this role and feel at home for a long time, your ideal background should look a lot like this:

• You hold a Bachelor's degree or completed vocational training in Business Administration, Office Management, or a related field.
• You bring at least 2 years of hands-on experience in office administration, facilities coordination, executive support, or a similar administrative role.
• You are proactive, independent, reliable, and detail-oriented - someone who takes ownership without needing to be asked twice.
• You are a natural multitasker with strong organizational skills, able to juggle priorities with a calm and structured approach.
• You communicate clearly and confidently, with strong interpersonal skills that help you build great relationships across teams.
• You are proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and comfortable navigating digital tools.
• Language skills: English C1 or higher; German B2 or higher; Chinese is a strong advantage.
• Driver license is a plus.

Our Office Management environment is all about making everyday work easier, smoother, and more people-focused. In this role, you can have a real impact on the employee experience in Munich by helping create a workplace that is organized, welcoming, and set up for success. You will join a collaborative team, take ownership of your local site responsibilities, and build broad experience across office operations, facilities coordination, vendor collaboration, and employee support. At the same time, you will find space to grow, bring in ideas, and develop professionally in an international and fast-moving greentech environment.