Administrative Specialist

• Receive, log, review, and route FOIA and Privacy Act requests using FACTS.
• Coordinate records searches; recommend redactions; prepare response packages, fee calculations, and reports for government review.
• Support privacy impact assessments, privacy training tracking, and PII breach reporting.
• Administer the Army 365 SharePoint records repository, including document libraries, metadata, permissions, file plans, retention, and disposition.
• Conduct records inspections and staff assistance visits; track corrective actions and train records coordinators.
• Edit and publish command regulations, memoranda, and other administrative publications.
• Create and revise electronic forms using Adobe Experience Manager and Acrobat Pro.
• Maintain publication indexes, office symbols, and executive correspondence standards.

Government officials retain authority for FOIA determinations, denial letters, and final records-disposition approvals.

Required Qualifications

• Three to five years of progressive administrative management experience in federal/DoD, state, or local government.
• High school diploma or equivalent.
• Secret clearance; the general security section permits active or interim Secret at contract start/EOD, while the qualification matrix specifies active Secret. Screen for active Secret to avoid that ambiguity.
• Microsoft Office, SharePoint Online, Adobe Experience Manager, and Acrobat Pro proficiency.
• Records management training, IMCOM/DOJ advanced FOIA certification, and FACTS/DPIMS proficiency.
• Knowledge of Army records requirements, NARA schedules, FOIA/Privacy Act exemptions, and Army correspondence.
• Ability to brief and train government personnel.

Final qualifications, work schedule, and duties will align with the awarded contract.