ADMINISTRATIVE SPECIALIST

JOB OVERVIEW

The Administrative Assistant facilitates the efficient operation of the office and provides high-level support to the senior staff by performing a variety of clerical and administrative tasks.

The Administrative Assistant reports to the President and participates with the other members of the administration team to chart the direction of the organization.

DUTIES AND RESPONSIBILITIES

· Answers and directs calls to the correct location

· Welcomes and directs visitors and clients

· Provides high-level administrative support and assistance to the President and Vice President and/or other leadership staff

· Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff

· Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping

· Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data when needed

· Other related duties as assigned

EDUCATION AND EXPERIENCE

· High School diploma or equivalent required. Associate’s Degree in a related field is preferred.

· 1-3 years of administrative assistant experience

· Experience with Microsoft Office and HRIS software

· Positive attitude along with a willingness to learn

· Ability to quickly adapt to change

· Exceptional oral and written communication and presentation skills

· A passion for working in a fast-paced, collaborative environment

QUALIFICATIONS

You must be motivated, engaged, ambitious, and looking to build a long-term career. You must be prepared to work as part of a team, acting quickly and professionally as you respond to urgent, potentially stressful situations. You must also display excellent verbal and written communication and interpersonal skills as you will interact with a variety of clients, and staff in addition to external visitors.

Please note: Hire for this position is contingent upon the successful completion of a thorough background check, including criminal, motor vehicle, credit and education history, previous work experience/references, and a drug screen.

The minimum requirements to become a Service Specialist are as follows:

• US Citizen or Permanent Resident
• Able to provide proof that you are eligible to work in the US
• Must have a valid driver’s license or state ID
• Speak, read, and write English
• Be able to pass a background investigation
• Be able to pass a drug screen
• Good understanding of office management principles
• Demonstrable ability to multi-task and adhere to deadlines
• Well-organized with a customer-oriented approach
• Excellent knowledge of MS Office and online applications
• Excellent communication and people skills

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to move up to 20 pounds at a time

Benefits

· Health insurance

· 401(k) matching

· Paid time off

· Vision insurance

· Dental insurance

· Life insurance

· Disability insurance

· Paid holidays

· Opportunities for advancement