Administrative Specialist

This position is located in the Workforce Management and Consulting (WMC), Workforce Solutions (WS)office within the Veterans Health Administration (VHA). The incumbent reports to the Business Operations Supervisor in the WS office and supports all administrative office functions.

This is a non-bargaining unit position. The initial application review cut-off for this job announcement is 50 applications. The first 50 applications received will be considered first. Applications received after the initial cut-off number (50 applications) may not receive consideration unless otherwise requested by management. If management requests additional certificates, applicants will continue to be reviewed in groups of 50 in the order they applied. VA offers a comprehensive total rewards package: VA Total Rewards Work Schedule: Mon-Friday 8:00am-4:30pm Compressed/Flexible Schedule: Not Available Telework: Available Duty Location Status: Location Negotiable based in conjunction with RTO Mandate; Will work from a VA owned or leased space; Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in-person work unless they are approved for an exception or exemption. Any approval for a RTO exception, exemption, or extension will happen after a tentative job offer, but before a final job offer. Position Description Title/PD#: Administrative Specialist/ PD02415-0 Financial Disclosure Report: Not Required Physical Demands: The work is primarily sedentary. Major Duties: Providing support to senior leadership by independently organizing the day-to-day operational work of managing assignments and taskings, providing logistical support, office wide communications/briefings, and meeting assistance. Assisting with analyses research and policy work for senior leadership. Determining the best sources for information, the desired format and how best to obtain the information. Developing concise narratives and summaries that may include charts, graphs or other materials as the situation dictates. Developing or improving office methods and procedures and independently recommending changes to administrative policy and ensuring work is completed in an efficient and timely manner, meeting established deadlines. Utilizing computer programs and software to prepare electronic documents (spreadsheets, graphs, and similar automated formats) for review/presentation purposes. Maintaining calendars by managing recurring meetings, scheduling appointments and conferences as well as unscheduled activities. Entering and analyzing daily Time and Leave system variances/rejects. Noting discrepancies and coordinating with supervisors for correction. Receiving and reviewing regulations, directives, and memoranda on administrative functions. Interpreting such material and determining the extent to which the organization is affected and advising operating officials. Coordinating managing program award distributions, purchasing, Contracting Officer Representative 1, web page updates, informing staff of commitments and deadlines, and tracking of parking and building security employee access. Researching policy to properly respond to timekeeping and payroll questions from staff and leadership.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period (OR INSERT "2-year trial period") during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period (OR INSERT "trial period"), your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. As a condition of employment for accepting this position, you will be serving in a position in Schedule Policy/Career of the excepted service. You will obtain competitive status after two years of service in this position, if applicable. Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.