Administrative Supervisor (Platform)

Administrative Supervisor (Platform)

Job Summary

We are seeking a proactive and organized Administrative Supervisor to oversee office operations and administrative support for 8 departments, ensuring an efficient, professional, and well-maintained workplace. The role manages facilities, vendors, logistics, business travel, immigration processes, fixed assets, and administrative budgets while ensuring compliance with company policies.

Key Responsibilities

• Oversee daily office operations and administrative support for 8 departments.
• Supervise administrative staff and coordinate daily tasks.
• Manage office facilities, supplies, equipment, maintenance, and vendor relationships.
• Coordinate logistics, transportation, courier services, and domestic/international business travel.
• Support corporate events and employee activities.
• Coordinate immigration processes, work visas, and documentation for expatriates and business visitors.
• Manage procurement, inventory, and fixed asset tracking.
• Monitor monthly administrative budgets and control expenses.
• Ensure compliance with internal policies and procedures.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• 3–5 years of experience in office administration, facilities management, or administrative supervision.
• Experience leading administrative teams and supporting multiple departments.
• Knowledge of business travel coordination, immigration processes, work visas, vendor management, fixed assets, and budget control.
• Conversational English.
• Valid driver's license.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
• Strong organizational, multitasking, communication, and problem-solving skills.
• High level of professionalism, confidentiality, attention to detail, and customer service orientation.
• Experience working in Chinese companies preferred.