Administrative Support (12-Month Contract | SGD 2800- SGD 3000) – JO 29378

Key Responsibilities:

Operations & Administration Support

• Support day-to-day operational activities, including maintaining trackers, databases, records and documentation.
• Coordinate administrative processes such as onboarding, deployment, transfers, extensions and offboarding activities.
• Monitor timelines, follow up on outstanding actions and ensure timely completion of tasks.
• Maintain proper filing and documentation in accordance with organisational requirements.

Policy & Process Support

• Assist in reviewing, updating and implementing operational guidelines, procedures and process documents.
• Maintain documentation records and support updates to policies and workflows.
• Assist in preparing templates, guides and communication materials.
• Support process improvement initiatives to enhance operational efficiency.

Project & Stakeholder Coordination

• Provide administrative and coordination support for projects and improvement initiatives.
• Coordinate meetings, discussions and stakeholder engagements.
• Consolidate information, feedback and data for reporting purposes.
• Track project progress, deliverables and follow-up actions.
• Support preparation of reports, presentations and management updates.

HR & Records Administration

• Support HR-related administrative activities, including manpower records and employee documentation.
• Maintain accurate personnel records and databases.
• Coordinate with internal teams and external stakeholders on employee-related matters.
• Support the implementation of HR processes, guidelines and administrative procedures.

Data & Confidential Information Management

• Handle sensitive information, including employee records and confidential documents, with professionalism and discretion.
• Ensure proper documentation, data accuracy and compliance with information management requirements.
• Support audits, data verification exercises and information requests when required.

Key Requirements:

• Minimum 2 years of relevant working experience in operations administration, HR administration, programme coordination or related fields.
• Experience within a government agency, statutory board or public service environment will be advantageous.
• Experience handling employee records, confidential information or administrative databases is preferred.
• Familiarity with HR processes, documentation management and operational workflows.
• Strong organisational skills with attention to detail and ability to manage multiple priorities.
• Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint and Teams.
• Strong written and verbal communication skills.
• Ability to analyse information and prepare reports or presentation materials.
• Professional, meticulous and able to handle sensitive information with discretion.
• Able to work independently while collaborating effectively with different stakeholders.

Only shortlisted candidates are notified. Thank you.

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BGC Group Pte Ltd (Outsourcing Department)

EA 05C3053