Administrative Support Assistant

About the Role

We are seeking a highly organized, dependable, and proactive Administrative Support Assistant to provide day-to-day administrative and operational support across the organization. This role is ideal for someone who is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment.

The Administrative Support role will work closely with leadership and various departments to help keep daily operations organized and running efficiently. The successful candidate will be a reliable go-to resource who can anticipate needs, follow through on assignments, and handle a variety of administrative responsibilities with professionalism and discretion.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and general inquiries in a professional and timely manner.
• Schedule meetings, appointments, and other business activities.
• Manage calendars and coordinate schedules for the assigned leadership team
• Prepare, format, organize, and distribute documents, correspondence, reports, presentations, and other business materials.
• Maintain organized electronic and physical files and records.
• Assist with data entry, tracking, and maintaining administrative records.
• Monitor and order office supplies and other necessary materials.
• Coordinate with vendors, service providers, and internal departments as needed.
• Assist with company events, meetings, employee activities, and other special projects.
• Coordinate leaders travel arrangements, including flights, hotels, transportation, and itineraries when needed.
• Assist leadership with administrative and occasional personal support tasks.
• Provide administrative assistance to HR, Sales, Accounting, and other departments as needed.
• Assist with post-purchase customer follow-ups by explaining the next steps in the purchase process and addressing any questions.
• Assist with employee and office-related requests and ensure follow-up is completed.
• Handle miscellaneous administrative assignments and special projects that arise throughout the business.
• Take initiative in identifying administrative needs and finding practical solutions.
• Maintain confidentiality when handling sensitive company, employee, financial, or business information.
• Perform other duties and responsibilities as assigned.