Administrative Support Assistant

The Admin Support Assistant (ASA) is an entry-level role that will provide continual and consistent administrative support to the Attorneys and other members of the Admin Resource Team throughout the Firm. ASAs must successfully complete an in-depth training and mentoring program to gain the ability to work in all practice groups of the firm.

Position Responsibilities:

• Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format; retrieve closed files as required.
• Maintain daily appointment calendar, book meetings, and make travel arrangements, as required.
• Handle expense reimbursements for various attorneys.
• Enter attorneys’ time for timesheets and billing purposes.
• Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical errors; ensure that all attachments, exhibits, and enclosures are intact.
• Print/scan materials.
• Transcribe dictation.
• Prepare courier packages.
• Process check requests and invoices for payment by the Accounting department.
• Utilize and review materials from administrative teams to ensure accuracy in work product.
• Support junior ASAs and other staff by acting as buddy/mentor.
• Assist with client monthly billing processes.
• Proactively build and coordinate relationships with other Legal Administrative Assistants and teams.
• Proactively support the assigned team and demonstrate willingness to upskill and learn with others.
• May undertake specific practice group tasks and requirements.