ADMINISTRATIVE SUPPORT ASSISTANT (OA)

About the Position: This position is located at Madigan Army Medical Center, Department of Medicine in Tacoma, Washington. Advance in Hire may be authorized. This is available for those candidates who are new to Federal service.

Use automation software like Word, Microsoft Outlook, PowerPoint, Excel, etc. to compose routine correspondence outlined in regulations and procedures and/or those requested by the Chief, Supervisor or an appropriate Department Staff member.

Performs duties as the Defense Travel System (DTS) point of contact (POC) for the department.

Maintain ready-reference files of frequently consulted regulations, policies, rosters, directives and other material for departmental use.

Act as an alternate timekeeper for the department. Posts, edits and prepares timecards forcertification. Prepares overtime records.

Receive calls, greets visitors and directs inquiries to the supervisor or other staff members as needed for their attention or action.

Assist the supervisor to train personnel on the maintenance of supply records. Prepares justification documents for high-cost items and sole-source requests.

Prepare and arranges meetings and conferences for leadership within the department as needed.

Maintain suspense records on all correspondence and action documents; and, follow-ups on actions to ensure a reply or action isprovided in accordance with policy.