Administrative Support Assistant (OA) (Temporary)

You will serve as a Administrative Support Assistant (OA) (Temporary), in the Facilities Management Division. This is a temporary position expected to last 1 Year but may be extended up to a maximum of two years based on agency needs and potential funding. This position is being filled under the Field Unit Local Hiring Authority (FUL). See below under Additional Information for further eligibility guidance. This job opportunity announcement has been extended to close 8/17/2026.

Answer telephone and provide general information to coworkers on facilities issues. Receive and distribute incoming mail and prepare outgoing mail for delivery. Maintain central filing system. Anticipate need for and assemble reports, files, and documents relating to calls. Coordinate with division budget and finance functions. Prepare program documents and record expenditures from purchase documents. Provide monthly statements of commitments, obligations and status funds, with recommendations to supervisors. Recommend program adjustments to resolve discrepancies. Serve as a travel coordinator. Provide travel documents including authorizations and vouchers and provide technical assistance to all travelers. Instructing, installing, and troubleshooting the travel software program. Prepare payroll for office employees. Serves as timekeeper and is responsible for time/attendance reports for employees. Maintain property inventory records to ensure all property is properly numbered and accounted for. Review purchasing reports from employees before sending to the Contracting Officer. Submitting payments on invoices. Receive incoming supplies, materials, and equipment. Use a computer and software for data collection and analysis. Type in final form: field notes, drafts, correspondence, letters, memoranda and reports in the proper format NOTE: Legislation provides that federal salaries in Hawaii will transition from base pay plus a cost-of-living allowance (COLA) to the locality pay-based system that applies in the 48 contiguous states. Locality pay will be phased in, and COLA will be phased out accordingly through annual reductions. Currently, the COLA pay in Hawaii is 8.64% with the exception of Hawaii island, which is 2.91%. The salary annotated on this announcement includes the locality, however, does not include the cost-of-living allowance. Area Information: Hawaii Volcanoes National Park (HAVO) is located on the island of Hawaii, on the southeastern edge of the island, in the districts of Ka'u and Puna, between the towns of Hilo to the northeast and Kailua-Kona to the northwest. It is located 2,500 airline miles from the continental Unites States and over 250 miles from Honolulu on the island of Oahu, the major business, government, and industrial supply center for the state. The park was established in 1916 and encompasses two of the most active volcanoes in the world, Kilauea and Mauna Loa; a diverse geography that ranges from sea level to 13,677 feet in elevation; and protects rich biodiversity and Native Hawaiian culture.

Must provide proof of U.S. citizenship. Appointment subject to background investigation and favorable adjudication. Males born after 12-31-59 must be registered for Selective Service. Direct Deposit participation required. Successfully pass the E-Verify employment verification check. To learn more, visit www.dhs.gov/EVerify/. Must possess and maintain a valid driver's license throughout employment. You may be required to operate a government (or private) motor vehicle as part of your official duties. Prior to your first official motor vehicle operation, and every year thereafter (or more frequently if need exists), you will be required to submit a photocopy of your valid State issued driver's license AND to sign an affidavit certifying to your possession of a valid State issued driver's license that is current and has not been revoked, suspended, canceled, or otherwise disqualified in any way to prohibit your operation of a motor vehicle. You may be required to submit (within a State sealed envelope or submitted directly by the State authorities), and at your own expense, all certified driving records from all States that discloses all valid driver's licenses, whether current or past, possessed by you. Please indicate in your application whether you possess a valid State driver's license. You cannot hold an active real estate license, nor can you have an interest or hold stocks in firms with interest in Federal Lands. Ability to type 40 Words Per Minute (WPM). You may be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority. You may be required to work on-call, evenings, weekends, holidays, overtime and shift work. Applicants must be at least (1)18 years old or (2) at least 16 years old and: (a) Have graduated from high school or been awarded a certificate equivalent to graduating from high school; or (b) Have completed a formal vocational training program; or (c) Have received a statement from school authorities agreeing with their preference for employment rather than continuing their education; or (d) Be currently enrolled in a secondary school and either work only during school vacation periods or work part-time during the school year under a formal student employment program.