Administrative Support Assistant (OA)

This position is located at Bruce W. Carter VA Medical Center, to Health Administration Service Chief in Miami, FL. The primary purpose for this position is to perform general clerical and administrative work auxiliary to the work of the organization.

Major duties include, but are not limited: Type and compiles letters, reports, minutes, memorandum, process PATS-R responses, action item responses, etc. Make necessary travel arrangements for the Chief, Assistant Chief and other HAS staff. Receive all visitors and screens telephone calls for the Service Chief and Assistant Chief. Preparing Personnel Actions, maintenance of leave records, employee related matters, and the Health Administration staffing records. Assemble reports, gathers statistics and researches pertinent policies and files to assemble material for Service meetings. Review correspondence and reports for completeness, ensuring correct format, grammatical and typing accuracy. Confirm reservations, prepare necessary travel vouchers when travel is completed. Prepare Work orders, order supplies, equipment and repairs. Obtain and monitor the use of services, supplies, or office equipment. Oversee the control point activities with several contracting accounts. Maintains the service publications systems (HAS Newsletter, SOPs, policies, etc.) Work Schedule: Monday - Friday, 8:00 am to 4:30 pm Telework: Not Authorized Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant (OA)/PD085070 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.