Administrative Support Assistant

This position is in the Department of Veterans Affairs, Veterans Health Administration, Veterans Healthcare System of the Ozarks, Environmental Management Service (EMS) Fayetteville, Arkansas. The primary purpose is to provide support for administrative activities internal and external to the service. Assists in the activities between the EMS Supervisors, Laundry Supervisors, local contractors, Supply Chain Management, Fiscal, and various other managers, as well as upper management.

Duties include but are not limited to: Composes correspondence, reports, memoranda, agendas and meeting minutes, schedules, and program materials. Utilizes knowledge of computer and database applications to update and maintain data and program information. Performs all necessary administrative support functions to include receiving and screening calls and visitors to the office, receiving and reviewing all incoming correspondence and preparing replies to general inquiries and routine actions. Determines routine actions or issues requiring supervisors' attention and refers the items to the appropriate staff members based on the subject matter experience required. Maintains all office files to ensure compliance with applicable regulatory guidance. Receives and distributes all office mail to include special handling, such as certified, registered, or express mail. Assists Administrative Officer with technical and administrative work related to recruitment packages and the Resource Management Committee. Serves as secondary control point clerk for the fund control points (FCPs) of the service and complies with all acquisition regulations, as well as all federal VA and local policies and procedures to support the organizations mission and needs. Arranges travel and itineraries for the unit. Identifies program problems and answers questions based on technical knowledge and makes recommendations which are consistent with the objectives and requirements of the travel program. Serves as an additional Contracting Officer Representative (COR) Level 1 and will secondarily be responsible for the management $30 million worth of service contracts within the EMS Department. Serves as the Administrative Talent Management System (TMS) Education Coordinator for the service. Possesses strong oral and written communication skills, the ability to relate positively to management and employees at all levels. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday through Friday, 7:30 am - 4:00 pm (subject to change based on the needs of the agency) Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Support Assistant/PD032960 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.