Administrative Support Assistant

The Administrative Support Assistant (GS-0303- 07) provides essential administrative support to the Chief of Staff service line, ensuring efficient operations and effective communication within the department. This role involves a variety of tasks that contribute to the overall functioning of the service line and support the delivery of healthcare services.

Administrative assistance to the Chief of Staff and associated staff, including managing correspondence, preparing reports, and maintaining records. Major responsibilities and duties include, but are not limited to: Directly assists the Administrative Officer (AO), HSS and service lines within the COS line performing essential work in several vital functions or services such as: records management, publications and forms management, reports management, human resource management, fiscal and contract management, manpower utilization, and administrative processes and procedures. Participates with management to address issues, resolve problems, and assist the AO with creating recommendations for correcting or improving the service line overall management. Perform as a backup timekeeper for the COS office and backup timekeeper for or services within the COS line Serve as a backup timekeeper, entering employee work tours, validating timecards. Organize and schedule meetings, prepare agendas, and take minutes to document discussions and action items. Serve as secondary control point clerk for the fund control points (FCPs) of the service and complies with all acquisition regulations, as well as all federal VA and local policies and procedures to support the organization's mission and needs. Serves as Service liaison to external and internal stakeholders. Communicates through written documents, electronic communication, telephone, and face to face with all stakeholders while providing excellent customer service. Assists the AO with reviewing, analyzing and interpreting incoming requests, recommending appropriate action or suggests appropriate alternatives, based on knowledge of internal operations, budgetary constraints and work priorities. Tracks financial, personnel, supply, and other administrative transactions. Will attain and maintain computer skills (e.g. word processing, file management, VISTA program, EXCEL spreadsheets, PowerPoint) and communication tools such as MS Outlook, SharePoint and Meeting Room Manager. Work Schedule: Monday - Friday, 8:00am - 4:30pm Compressed/Flexible: Not Authorized Telework: This position is not authorized for telework. Position Description/PD#: Administrative Support Assistant/PD147140 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.