Administrative Support - Bilingual

Position Open Date: 07/09/2026

Position Close Date: Open until Filled

Interested in making a difference in your community while building a career? Join our team as an Administrative Support in Island County!

WHO WE ARE:

For 60 years, Opportunity Council has worked throughout Northwest Washington to build just, equitable communities through service, investment, and collaboration. Our mission is to help people improve their lives through education, support, and direct assistance while advocating for just and equitable communities. Part of a national network of Community Action Agencies, we are dedicated to helping people help each other and themselves—building a community where everyone has the chance to thrive and contribute.

OUR VALUES:

At Opportunity Council, our values guide everything we do. Collaboration, respect, integrity, passion, and learning shape how we show up for each other and for our community. We’re also committed to weaving diversity, equity, and inclusion into every part of our work—from the help we offer in the community to the kind of workplace we create for our staff.

To learn more about us and our work, visit our website:

WHAT YOU WILL DO:

Provides reception and clerical support to ensure service center operations run smoothly. The Island County Administrative Assistant II provides reception and clerical support to Opportunity Council’s Oak Harbor office and ensures service center operations run smoothly.

WORK SCHEDULE:

This position works four 9 hour shifts and one 4 hour shift. Mon-Thurs: 7:30am-5pm, Friday is flexible between 8am-4pm.

LANGUAGE REQUIREMENT:
To effectively serve our diverse community, this position requires fluency and proficiency in English and Spanish.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Serves as receptionist and primary contact (in-person or over the phone) to greet and direct visitors within Opportunity Council’s Island County office in Oak Harbor.
• Provides clerical support for the Island County staff (all programs), including assisting with mailings, filing, faxing, purchase orders, photocopying and word processing. Maintains the supply cabinet and completes supply order lists as needed; manages the tracking, receiving and order placements for supplies and programs as directed by Director.
• Verifies HEN program eligibility, maintains files and fulfils HEN supply requests.
• Assists with content management and design for Opportunity Council social media platforms, in partnership with the Director. Assists Director with program and event publicity and social media as needed.
• Performs Salesforce data entry to provide accurate accounts of households requesting services in Island County. Maintains tracking info for various programs for CSBG entries.
• Performs HMIS data entry and assists in tracking data quality. Completes reports on a monthly basis, in order to track accurate reporting, as per grant requirements.
• Assists Director in tracking in-kind and monetary donations, and creates and processes acknowledgement and thank you letters. Assists with service center fundraising events, mailings and donor data entry as needed.
• Coordinates with Director to set up Team, Zoom or other platform meetings, and records and distributes meeting minutes as needed.
• Assists Director with grant tracking system, routes contracts and grants, and obtains signatures as needed.
• Collects appropriate documentation from clients and assists with issuing Solid Waste Cards and Salvation Army Vouchers. Tracks and reports cards and vouchers appropriately for each grant/contract.
• Coordinates with Director to plan events/meetings/trainings that encourage team building, boost morale and foster communication amongst the service center team.

BILINGUAL POSITIONS ONLY:
Specialize in providing services to clients and families who speak a language other than English as a primary language. May occasionally be asked to support with translating/interpreting a language other than English to assist potential or current clients.

OUR IDEAL CANDIDATE WILL HAVE:

• High school diploma or equivalent
• Three years’ clerical or administrative experience
• Experience in providing customer service in an office, retail, or similar setting
• If hiring for a bilingual position, must be able to speak, read, and write with proficiency and fluency in the required language.

We place a strong value in hiring individuals with lived experiences of, poverty and/or homelessness or who have previously participated in Opportunity Council programs or other social services.

OUR BENEFITS PACKAGE:

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance.

• Paid time off earned on an accrual basis (vacation, sick, personal, holidays)
• Paid time off for wellness needs
• Employer-paid holidays
• Employer-paid HDHP and low-cost traditional health care options
• HSA and FSA plans, subject to plan terms
• Eligibility for critical illness insurance coverage
• 403(b) Retirement plan with employer contribution
• Eligibility for health coverage for legal dependents
• Eligibility for employee/family dental and vision coverage
• Voluntary benefits such as life insurance, long-term disability, and long-term care and personal legal services

ABOUT ISLAND COUNTY:

Island County offers more than breathtaking views and coastal charm—it’s a place where community and compassion thrive. As part of our nonprofit team, you’ll work in a region known for its close-knit towns, natural beauty, and deep-rooted commitment to helping one another. Whether you're directly helping people, working to build community or advocating for lasting change, your work here has a direct and meaningful impact. Join us in making a difference where it truly matters—right here in Island County.

We believe our team should reflect the communities we serve. That’s why we strongly encourage people of color, LGBTQIA+ individuals, Veterans, and people with disabilities to apply. Opportunity Council is proud to be an Equal Employment Opportunity employer. We do not permit discrimination based on race, creed, color, national origin, gender, gender identity or expression, sexual orientation, religion, marital or family status, pregnancy, military or veteran status, age, genetic information, disability, use of a service animal, or any other status protected by law.