ADMINISTRATIVE SUPPORT-EXEC

Job Overview

The Executive Assistant will provide high-level executive and operational support to the ACL President and Sr. Director, Continuous Improvement. This role goes beyond traditional administrative support, serving as a trusted partner who anticipates priorities, enables effective executive operating rhythms, and helps ensure alignment and follow-through across a complex, global organization.

The role requires strong judgment, discretion, executive presence, and the ability to operate effectively with senior leaders and cross-functional stakeholders.

Location / Work Model

• U.S.-based remote/hybrid role.
• Candidate should be located in the Wayne, PA area, ideally within approximately a two-hour drive, with the ability to come into the Wayne office as needed to support key meetings, leadership activities, and other in-person requirements.
• The role will support two senior leaders within a global operating environment, with one leader based in Wayne, PA and the other based in Atlanta, GA.

Job Requirements

• Manage complex executive calendars across time zones, proactively resolving conflicts and prioritizing engagements based on business needs.
• Coordinate leadership meetings, operating reviews, staff meetings, planning sessions, and other key executive forums, including agendas, logistics, materials, action tracking, and follow-up.
• Prepare and coordinate executive-level presentations, communications, meeting materials, and briefing documents.
• Track decisions, commitments, actions, and follow-ups to support execution discipline across leadership priorities.
• Coordinate domestic and global travel, itineraries, expenses, and related requirements.
• Build effective relationships across the ACL leadership team and broader TE organization to improve responsiveness, coordination, and information flow.
• Support special projects and cross-functional initiatives on behalf of the senior leaders as needed.
• Handle sensitive and confidential information with a high degree of discretion and sound judgment.
• Anticipate executive needs, identify issues early, and proactively coordinate solutions in a fast-paced environment with changing priorities.

What your background should look like

• 7+ years of progressively responsible executive administrative support experience, including demonstrated experience supporting senior executives (VP, President, GM, or C-suite level) in a complex, global organization.
• Demonstrated ability to manage complex calendars, competing executive priorities, leadership meetings, and global travel across multiple locations and time zones.
• Strong project coordination and follow-through skills, including communication across functions, senior stakeholders, and geographies.
• Excellent executive-level written and verbal communication skills and advanced proficiency with Microsoft 365 tools.
• Ability to work effectively in a fast-paced, global environment and adapt to changing deadlines and priorities.
• Strong discretion and judgment when handling confidential or sensitive executive matters.
• SAP experience preferred.
• Associate degree or higher desired.

Core Competencies

• Executive Presence & Judgment
• Proactive Problem Solving
• Operational Excellence
• Influence Without Authority
• Business Acumen
• Discretion & Confidentiality
• Organization & Prioritization
• Global Collaboration