Administrative Support Officer
Posted Updated
Your daily scope of services will include:
- Reception & Frontline Support: Handle incoming phone calls, clear walk-in enquiries from students, parents, and visitors, and manage routine messages.
- Student & General Administration: Assist Year Heads with student attendance tracking, distribute incoming mail, and maintain accurate records for school loan items (e.g., uniforms, blazers).
- Administrative & Data Support: Assist School Leaders and Administration Managers with report compiling, data collation, and summary spreadsheets via Microsoft Excel.
- Examination & Assessment Support: Assist with checking student examination-related attendance logs and coordinating school-level assessment logistics.
- School Events & Operations: Oversee the administrative setup for school programs, including preparing directional signage, posters, and activity materials.
Working Hours
- Monday to Thursday: 7:30 AM – 5:00 PM (Inclusive of 1-hour lunch break)
- Friday: 7:30 AM – 4:30 PM (Inclusive of 1-hour lunch break)
- Off on Saturdays, Sundays, and gazetted Public Holidays.
Job Requirements
- Minimum Qualification: GCE O-Level or Nitec certification.
- Technical Skills: Proficient in Microsoft Office (specifically Word and Excel); basic skills in digital poster/signage design are a plus.
- Interpersonal Skills: Good verbal communication skills with an approachable, patient demeanor when dealing with students and the public.
- Attributes: Meticulous, highly organized, capable of multitasking, and proactive.
- Experience: Prior administrative or front-desk experience in an MOE school environment is preferred, though not mandatory.