Administrative Support Officer

The Services required are set out as follows:

Front Desk Operation

• Answer incoming calls and direct calls to the relevant parties

• Take down messages and convey messages to the relevant parties concerned

Man reception area and attend to school visitors

• Maintain the cleanliness and tidiness of the school’s reception area.

• Assist the administration of security procedures i.e. sign-in / out for visitors

• Assist in collating the class registers and students’ attendance.

Preparation of meeting room for meeting

• Prepare the meeting rooms prior to meeting

• Receive and direct visitors to meeting room

• Arrange for refreshment if required

Other Administrative Duties

• Assist in issuing of class registers to the students or teachers

• Assist other school staff in collating non-confidential information and filing of non-confidential documents.

• Handle other administrative work assigned by Principal, Vice- Principals and Administration Manager

The Personnel shall minimally have the following qualifications, skills and experience:

• NITEC (Office Skills) or minimum 5 GCE ‘O’ Level including pass in English Language. Officer without the required ‘O’ level passes but with relevant experience could also be considered.

• IT literate and proficient in the use of common office utility software (e.g. Microsoft Words, Excel, PowerPoint)

• Resourceful and able to harness information from various information sources (e.g. World Wide Web).

• Pleasant and service-oriented, with at least 2 years of relevant experience as an Administrative Support Officer or in a similar role, performing duties comparable to the job responsibilities listed above.

• Preferably has experience working in schools and with young children.

• Good interpersonal skills and able to relate to people

• Able to work independently and as a team player