Administrative Support & Procurement Specialist
Description
About the role
Are you looking for a stable position that allows you to balance your personal and professional life in a top-tier corporate environment?
We are looking for a dynamic, methodical, and proactive person to join us as an Administrative Support & Procurement Specialist on a part-time basis. This role goes beyond traditional secretarial work: you will operationally coordinate the day-to-day of a strategic business division (50% of your time) and manage the flow of purchasing, orders, and technical logistics (the remaining 50%). If you enjoy a variety of tasks, working with international teams, and flexible hybrid environments, we are waiting for you!
What you'll do
The role combines direct support to managers and business teams with the operational management of the purchasing and logistics cycle:
- Business Support and Organization (50%)
-Coordination of calendars, meeting invites, and management of team meetings.
-Processing and resolution of requests from managers and their collaborators.
-Room booking, material preparation, and support in the organization of events and internal visits.
-Design and updating of corporate presentations in PowerPoint.
-Preparation and monitoring of periodic reports (departmental reporting).
- Purchasing, Orders, and Logistics Management (50%)
-Creation, issuance, and status tracking of purchase orders and quotes.
-Control of operating expenses linked to orders and validation of invoices.
-Management of claims and incidents with suppliers.
-Coordination of shipments and pickups both internally and at an international level, as well as with local logistics operators.
-Control and maintenance of material inventories, management of cabinets, and technical classification/cataloging of part numbers.
What you'll get
Contract type: Permanent Seasonal (stable)
Location: Sant Cugat del Vallès, Barcelona (Hybrid format).
Modality: 3 days of teleworking and 2 days in-person at the offices (on-site).
Working day: Part-time (20 hours per week) in the mornings from Monday to Friday, 09:00 to 13:00 (with some flexibility in schedule).
Salary: 12,500
- gross annual (equivalent to 25,000
- gross annual for full-time), with teleworking allowance and language allowance already included.
Start date: November.
Requirements
Experience: Minimum 1-2 years in similar positions in administrative support, sales operations, order management, or junior procurement.
Languages: Intermediate English level (B2, fluent both spoken and written) to interact in an international corporate environment.
Tools:
-Intermediate proficiency in Microsoft Excel (table management, basic/intermediate formulas, data tracking, and reports).
-Proficiency in Microsoft Outlook and collaborative tools (Teams, etc.).
-Key skills: Capacity for autonomous organization, attention to detail, and a practical approach to resolving logistical and administrative needs.
Mobility and availability: Residence near Sant Cugat del Vallès or ease of commuting, with flexibility to attend the offices if necessary with 24 hours' notice.