Administrative Support Specialist (52109)

Join Our Team!

Are you a highly organized multitasker with a talent for keeping operations running smoothly? C&S Chemicals is looking for a detail-oriented Administrative Support Specialist to play a key role in supporting daily business operations, with a focus on invoicing, scheduling, documentation, and systems support.

About Us:

C&S Chemicals is a fast-paced, innovative company, that takes pride in delivering effective solutions that make an impact. Our team thrives on collaboration, growth, and breaking new ground in an ever-evolving chemical industry. Join us as we continue to lead with Dedication, Integrity, Reliability, and Teamwork to be the premier supplier of chemical solutions while fostering a collaborative and people-focused environment.

Why Join C&S Chemicals?

When you become part of the C&S team, you’re not just taking on a job—you’re building a career in a company that values its people. Here’s what we offer:

• Comprehensive Medical Insurance to keep you and your family healthy.
• Vision and Dental Insurance because we know every detail matters.
• Company Matching Retirement Plan to help secure your future.
• Paid Time Off because we value work-life balance.
• The opportunity to work with a team that embodies integrity, reliability, and dedication every day.

The Role:

As an Administrative Support Specialist, you will play a crucial role in supporting daily operations by preparing purchase orders, invoicing, scheduling, and accomplishing other daily administrative tasks. We are looking for someone who excels in administrative leadership, has exceptional communication skills, and demonstrates strong analytical abilities. Your responsibilities will include:

Invoicing & Accounting:

• Prepare and process purchase orders and invoices with accuracy and timeliness
• Reconcile financial records and ensure compliance with internal policies
• Support day-to-day functions in an ERP system (NetSuite or similar preferred)
• Collaborate with vendors and departments to resolve any invoicing discrepancies

Scheduling & Coordination:

• Manage scheduling for field staff, ensuring optimal efficiency
• Communicate with both internal teams and customers to coordinate service times
• Update schedules and maintain accurate logs of field operations

Administrative Support:

• Organize and maintain digital and physical records and documentation
• Prepare reports, presentations, and other business materials as needed
• Support daily office operations, including email correspondence and phone support