Administrative Support Specialist B-1 Div (WBN) - 01.2.01

Overview

Join a team where innovation meets mission. Our AI, cloud, cyber, and modernization solutions save agencies thousands of hours, safeguard national security, and strengthen health and humanitarian missions worldwide. With more than 1,700+ team members, 1,500+ AI & data experts, and 100+ prime contracts, we deliver on a scale and with purpose.

We’ve been recognized as a Top Workplace by The Washington Post for six consecutive years and named to the Inc. 5000 list of Fastest-Growing Private Companies in 13 of the past 14 years. Credence is a welcoming environment for those looking to grow and make a meaningful impact. We encourage employees to push boundaries and help solve critical, world-changing federal challenges.

Position Summary

Credence has an immediate opening for an Administrative Support at the senior level to who will be primarily responsible for supporting the B-1 Lancer Division (AFLCMC WBN) at Tinker AFB, OK.

The B-1 Lancer division manages readiness and provides logistical, modification, engineering and technical support for the B-1 aircraft system. This division provides complete system management and ensures US airpower through acquisitions excellence by delivering modernization, sustainment, and support to the AF’s fleet of B-1 aircraft on-schedule and on-cost.

Responsibilities include, but are not limited to the duties listed below:

Perform a wide range of support activities including, but not limited to: working with functional managers, outside agencies, Contractor personnel, and program office customers concerning preparation of technical material, management presentations and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination and decision documentation preparation; implementing documentation reviews.
Support the planning, formulation, editing, development, coordination and publication of finished products, e.g., program documentation, plans, directives, reports, briefings and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested, ensuring compliance with AECA, DoD policies and other Government official correspondence guidance.
Support Government leadership and other office personnel by maintaining Outlook calendars and schedules of leadership personnel within the organization to maintain accuracy and facilitate office operations.
Answer and make telephone calls, conveying messages for Government personnel.
Assist in generating and implementing procedures for typing, filing, copying, paper shredding, destruction of sensitive data, and control of documentation, correspondence and action items.
Review documents for accuracy of data, procedure compliance and error-free documentation of sensitive data and control of documentation, correspondence and action items.
Assist in the use of computer applications (Microsoft office software suite) to produce databases, spreadsheets, graphics and other specialized products and facilitate the use of standardized automated forms such as organizational charts; pyramid alert/recall and shelter-in-place rosters; travel orders; performance reports i.e. Officer Performance Reports (OPRs) and Enlisted Performance Reports (EPRs), civilian and military awards, materials procurement, maintenance and disposition, as well as other periodic or ad-hoc reports.
Provide support to the VTC manager, assist with VTC bridge scheduling and VTC connectivity and interface with VTC maintenance contractor.
Plan and coordinate meetings to include VTC and room set-up, ensuring sufficient seating, name placards, and other duties as needed.
Provide support for internal and external briefings and reports by providing expert knowledge and capability in the use of personal computers and operating systems to produce visual aids (slides, viewgraphs, briefing charts and other graphics) using appropriate software applications and SharePoint.
Improve internal management processes by proposing and/or implementing improvements to visual, computer-based communications used by the program office to manage its critical processes.
Monitor, open and closed conference rooms. Coordinate and set up conference rooms to include conference room scheduling, cancellations, and appropriate VTC scheduling or telecom.
Track office supplies and ensuring adequate levels of consumable items needed for presentation/graphics.
Assist divisional focal points with semi-annual self-inspections processes. SIP administrator of the MICT. Duties include, but are not limited to: assigning checklist permissions, loading checklists in MICT, assisting checklist POCs with resolving administrative issues within the toolset, distributing SIP information to checklist POCs and managers, and assisting in developing and maintaining a tracking system for deficiency identification, corrective actions, and closeout.
Serve as the Enterprise Information Management (EIM) SharePoint and Wright-Patterson Electronic Records Management (WPERM) records custodian.
Maintain official file plans with the use of the AFRIMS or other appropriate information management systems.
Maintain and distribute emergency management procedures. Update the EIM SharePoint site with correspondence guidance and other information.
Verify the accuracy of data inputs for the divisional Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM).
Support divisions by taking meeting attendance, meeting minutes and making travel arrangements for Government personnel. Travel support shall include interfacing with the F/B Directorate Lead DTA and site DTS help desk on all DTS issues, prepare and review authorizations and vouchers for completeness and/or accuracy, ensure expenditures are allowable and pre-approved by the AO and receipts are attached.
Update and train all travelers on the usage of DTS. Assist Government travelers with travel orders and vouchers for CONUS and OCONUS travel.
Report any unsolved issues to the DTMO Travel Assistance Center through the DTMO Passport/Travel Explorer for closure.
Maintain and create member travel authorizations, orders, and vouchers as required.
Perform workflow management functions as needed to ensure timely F/B Directorate response to internal and external suspense’s and taskings. Necessary workflow management functions shall include receiving suspense/tasking notices and details from several sources; analyzing suspense’s and taskers for execution assignment; assigning the proper action organizations, action officers and suspense dates; tracking, consolidating and coordinating responses into a single response; PEG, senior functional or PEO approval as needed; formally responding to the tasking organization and closing out the suspense or tasking; and archiving completed actions to enable retrieval from archival storage and electronic records management systems.
Manage coordinate and suspense control activities for inquiries from HQs and F/B Directorate staff and prepare responses for the various directorate SOCCER taskings.
Collaborate with F/B Directorate TMT Leads and assist in managing tasks from the AFMC TMT database.
Support the organization battle staff and unit control center.
Primary function shall be to facilitate communications and provide administrative support.
Monitor the division organizational e-mail account (i.e., workflow) and distribute information and/or execute taskings as required providing responsive support to directorate leadership and divisions.

Requirements

Must have a secret clearance.
Master’s or Doctorate Degree in a related field and ten (10) years of experience in the respective technical/professional discipline being performed, five (5) years of which must be in the DoD;
OR Bachelor’s Degree in a related field and twelve (12) years of experience in the respective technical/professional discipline being performed, five (5) years of which must be in the DoD;
OR fifteen (15) years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight (8) years of which must be in the DoD.
Records Management: Personnel shall handle all official records IAW AFI 33-322, Records Management and Information Governance Program.

Why This Role Matters

Real-World Impact — Your work will support defense and health agencies where AI solutions directly contribute to national security and public well-being.
Growth-Oriented Environment — Learn from technical leaders, innovate within Agentic AI, and mentor those around you in AI best practices.
Culture of Empowerment — You’ll be part of a team that values innovation, trust, collaboration, and mission success.

Please join us, as together we build a better world one mission at a time powered by Technology and its People!

Benefits

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Training & Development

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What this application asks

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First name, Last name, Email, Headline, Please list your full legal first and last name (e.g., John L. Smith II), Please provide your preferred first name, Phone, By providing a phone number and submitting this form you consent to receive SMS text messages from Credence LLC in accordance with our SMS Privacy Policy (https://credence-llc.com/careers/sms-privacy/) Message and data rates may apply. Message frequency may vary. Reply No, to STOP and opt out., Address, Photo, Education, Experience, List any work related certifications or licenses you currently possess, Please comment on how your prior education and experiences qualify you for the type of employment you are seeking., Summary, Resume, Please indicate which active clearances you have, If you have a security clearance not listed, please fill in., Cover letter, Type of work desired, What is your annual salary expectation? (Ranges are welcomed- non-answers may delay your consideration), What date are you available to join Credence as a new hire?, Are you legally authorized to work in the U.S. as a U.S. citizen or Fully Naturalized U.S. Citizen? , Do you currently or will you in the future, require an immigration sponsorship and/or a host for a work visa authorization (e.g., F1 or H-1B)? (if hired, verification will be required consistent with federal law.) , Are you at least 18 years old? (if no, you may be required to provide authorization to work) , How did you hear about us? Was it a job board or an employee? Do tell...., Have you ever worked for Credence before? If yes, what year and in what role?, Credence honors our Service Members and wonder if you are a Veteran or have Veteran status?, Credence honors our Service Members and their spouses, have you ever been a Military Spouse?, Do you have any relatives employed by this organization?, I have disclosed all information that is relevant and should be considered applicable to my candidacy for employment.   I understand, where permissible under applicable state and local law, I may be subject to a pre-employment drug test after receiving a conditional offer of employment, and must receive a negative result for illegal drug use before being permitted to commence work with Company. I understand, where permissible under applicable state and local law, I may be subject to a pre-employment medical examination after receiving a conditional offer of employment, and must meet the qualifications for the position, with or without reasonable accommodation, before being permitted to commence work with Company. I understand, where permissible under applicable state and local law, I may be subject to a pre-employment background check after receiving a conditional offer of employment to investigate my criminal background and other matters related to my suitability for employment. Initial to agree., I hereby certify that the information given by me is true in all respects. I authorize Company and its representatives to contact my prior employers and all others (with the exception of my current employer, only if I have marked "May we contact your present employer" on this application as "No") for the purpose of verification of the information I have supplied and release same from any liability resulting from the information released. I authorize employers, schools and other persons named on this application to provide any information or transcripts requested. Initials to agree, I understand employment with Company is also contingent on my providing sufficient documentation necessary to establish my identity and eligibility to work in the United States.   If employed, I understand that as a condition of employment that I may be required to agree to and sign a non-solicitation, non-disclosure, and/or other similar agreements. I also agree to notify the organization during the pre-employment process of any non-solicitation, non-disclosure, and/or other similar agreements that I may have already signed with current and former employers.   I expressly understand and agree that, if employed, my employment, having no specified term, is based upon mutual consent and may be terminated at-will, with or without cause, by either party (Company or me) without prior notice to the other, unless otherwise prohibited by law.   I understand that no representation, whether oral or written, by any representative or agent of Company, at any time, can constitute an implied or express contract of employment. I further understand no representative or agent of Company has the authority to enter into an agreement for employment for any specified period of time or to make any change in any policy, procedure, benefit or other terms or condition of employment other than in a document signed by an authorized representative.   I understand that the technical processing and transmission of the application, including my personal information, may involve (a) transmissions over various networks, including the transfer of this information to the United States and/or other countries for storage, processing and use by Company, its affiliates, and their agents; and (b) changes to conform and adapt to technical requirements of connecting networks and devices. Accordingly, I agree to permit such parties to make such transmissions and changes, and hereby provide the necessary consent for the same. Initial to agree., Do you currently meet the worksite location requirements for being On-site or Hybrid as defined in the job description?, If “No”, are you willing to relocate to meet this requirement? Please note that candidates who are unable to work onsite or relocate will not meet the position requirements.

Do you have an active or current Secret security clearance (or higher), verifiable in the Defense Information System for Security (DISS)? yes / no

Administrative Support Specialist B-1 Div (WBN) - 01.2.01

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