Administrative Support Specialist

Are you organized, detail-oriented, and someone who enjoys keeping things running smoothly behind the scenes? Cedarcrest is looking for an Administrative Support Specialist to provide essential support to our Director of Nursing and Director of Programs.

In this role, you’ll be at the center of many day-to-day operations—coordinating schedules and meetings, keeping important documentation organized, supporting nursing staffing and timekeeping, and helping our teams stay on track. This is a great opportunity for someone who enjoys variety, takes pride in staying organized, and wants their work to make a meaningful difference.

What You’ll Do

• Provide day-to-day administrative support to the Director of Nursing and Director of Programs
• Manage calendars, coordinate meetings, monitor email, and assist with correspondence, reports, and other documents
• Attend or review assigned meetings, prepare accurate meeting minutes, and help track follow-up items
• Support nursing and programs timekeeping in Paycom, including missed punches, time-off entries, and payroll preparation
• Assist with the nursing staffing schedule, track open shifts, and help coordinate coverage
• Prepare, organize, track, and route important documentation related to admissions, placements, stays, and discharges
• Coordinate required information, signatures, and supporting documents for submissions to state partner agencies
• Assist with new admission paperwork, chart setup, respite documentation, and ongoing chart maintenance
• Gather medical records and other information requested by leadership or partner agencies
• Help maintain accurate family contact information and communicate updates to the appropriate team members
• Support family events and communication, including correspondence and RSVP tracking
• Assist with volunteer calendars and onboarding paperwork
• Help track residents’ personal electronics and support resident clothing needs
• Create and maintain tracking tools, spreadsheets, and information sheets
• Maintain confidentiality and handle sensitive information with professionalism and discretion
• Assist with special projects and other duties as assigned