Administrative Support Specialist III - General Operations & Materials Laboratory (47696)

Position Title: Administrative Support Specialist III – General Operations & Materials Laboratory

Position Type: Full-Time, Hourly; Non-Exempt

Location: Lakewood, CO (on-site; conditional telework only with Government approval)

Work Hours: Monday–Friday, 8 hours/day, 40 hours/week; schedule must cover core hours of 9:30 a.m.–3:30 p.m. Mountain Time

Pay Range: $32.70 - $37.00

TI Verbatim Consulting Inc.’s (TIVC) mission is to "Help People Work Better Together." We believe that the workplace is more than just where humans fulfill their obligations – it is where personal and collective development take place. By aligning organizational culture with strategic objectives, we provide improved performance, productivity, and profitability for our Government and Commercial clients. At TIVC, people come first.

TIVC offers a competitive compensation package and benefits (medical, dental, 401(k), and more). Employees benefit from a collaborative, mission-driven culture with opportunities for professional growth and development as the company continues to expand. We value initiative, accountability, and continuous improvement, and we invest in our team’s success.

TIVC is certified by the Small Business Administration as a Service-Disabled Veteran Owned Small Business and Woman Owned Small Business.

Overview:

Support Government client division-wide office administration and Materials Laboratory operations, including technical correspondence, quality records, scheduling, and administrative tracking.

Specific responsibilities may include:

• Provide on-site administrative support at Government facilities in Lakewood, Colorado.
• Prepare, edit, format, and distribute correspondence, reports, spreadsheets, meeting materials, and records.
• Coordinate meetings, schedules, travel documentation, action items, and office logistics.
• Maintain accurate administrative records and protect sensitive Government information.
• Support other customer branches and cross-train to provide continuity during planned and unplanned absences.
• Prepare administrative materials for review and approval by authorized Government personnel; do not approve transactions or obligate Government funds.
• Distribute materials reports and technical correspondence to internal staff and external partners.
• Maintain laboratory documentation consistent with applicable ISO quality-management requirements.
• Assist with entry and tracking of laboratory labor data in project management systems such as P6 Team Member.
• Coordinate office schedules, interviews, meetings, mail distribution, telephone coverage, training, equipment, supplies, and records.
• Support time and attendance tracking, financial documentation logs, scanning and digital conversion, and ISO/APWA documentation records.
• Transport interoffice mail between buildings when required using a personally owned vehicle; reimbursable mileage is subject to the Federal Travel Regulation.