Administrative Support Specialist III

Application Deadline:

8/15/2026

Position Summary:

We are seeking an Administrative Support Specialist to provide administrative, and operational activities required to maintain and execute contract requirements. This position is full-time, onsite for a 6-month contract duration, with potential for extension/renewal.

Job Duties and Responsibilities:

• Contract Records and File Management: Establish, organize, and maintain digital files for official contract documentation, ensuring strict version control and compliance with record-retention requirements.
• Report Tracking and Deliverables Management: Maintain trackers for all required contractual reports, returns, and deliverables. Work proactively with internal project teams and external stakeholders to collect, review, and log submittals before deadline dates.
• Meeting Facilitation and Administrative Planning: Plan, schedule, and coordinate highly visible meetings, including agenda preparation, logistics, and minute-taking. Lead administrative planning sessions to establish operational timelines for the contract support team.
• Document and Presentation Support: Draft, format, and review executive-level presentations, reports, and spreadsheets using MS Word, Excel, and PowerPoint to support Prime Contract reporting objectives.
• Cross-Department Coordination: Act as an administrative liaison to coordinate data collection and meeting requests among project managers, project controls, finance professionals, and senior directors.