Administrative Virtual Assistant
RESPONSIBILITIES
* Manage executive calendars, email inboxes, meetings, and travel arrangements.
* Coordinate vendors, logistics, and operational follow ups.
* Handle confidential communications and sensitive documentation.
* Provide day to day administrative and operational support to leadership.
* Record transactions and assist with basic bookkeeping and reconciliations.
* Maintain financial records and supporting documentation.
* Support accounting and reporting processes with training provided for Oracle NetSuite.
* Coordinate candidate communications and interview scheduling.
* Support onboarding and employee record management.
* Track tasks, workflows, and documentation using tools such as Jira.
* Assist with implementing new tools and improving internal processes.
* Support workflow automation and reporting initiatives as needed.
REQUIREMENTS
* Proven experience as an Administrative Assistant, Executive Assistant, or Virtual Assistant.
* Strong organizational skills and high attention to detail.
* Experience with bookkeeping or financial administration.
* Excellent written and verbal communication skills.
* Professional, reliable, and able to handle confidential information.
* Comfortable working with technology and learning new systems.
* Proficient in Google Workspace and Microsoft Office.
* Able to work full time from 8 AM to 5 PM US Central Time.
* Must currently reside in Costa Rica.
Location: Remote - Costa Rica, Colombia
Skills required for this job:
- Executive assistance
- Financial management
- Microsoft 365
- Operational support